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OKDHS Home > Library > Policy > OAC 340 > Chapter 75. Child Welfare > 7. Foster Home Care > 51. Foster care claims
340:75-7-51. Foster care claims
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Revised 6-1-09

 

(a) Reimbursement for foster care claims requires the completion and approval of a foster home assessment, pre-service training, fingerprint results and a signed foster care contract.  Reimbursement may not precede the date of the contract. 

(b) Bridge resource parents are responsible for ensuring the accuracy of the warrant upon receipt.  When errors occur, the procedures for adjustments listed in (1) through (4) must be completed.

  • (1) The Bridge resource parent immediately notifies the resource specialist upon discovery of an error in reimbursement.
  • (2) Oklahoma Department of Human Services (OKDHS) notifies the Bridge resource family upon discovery of an error in reimbursement.
  • (3) OKDHS authorizes reimbursements upon discovery for previously unclaimed services, underpayments.  When an overpayment coincides with the underpayment, the overpayment is recouped before payment of the underpayment. 
  • (4) OKDHS authorizes repayment schedules when Bridge resource parents are paid for services not rendered or at an amount greater than authorized.
    • (A) Bridge resource parents are responsible for reimbursing OKDHS for any overpayment, regardless of the party responsible for the initial error, per OAC 340:75-1-27.  Each monthly payment toward resolving the overpayment must equal at least ten percent of the overpayment.
    • (B) The county of service resource specialist notifies the Bridge resource parent:
      • (i) of the amount of overpayment;
      • (ii) responsibility of the repayment; and
      • (iii) payment options.
    • (C) Repayment options are:
      • (i) pay in full by check or money order payable to OKDHS;
      • (ii) return the warrant;
      • (iii) deduct from the monthly reimbursement when children remain in the home; or
      • (iv) make extra payments each month as well as the deduction. • 1
    • (D) If the Bridge resource family closes their home and does not repay the overpayment, the amount of the overpayment will remain in the system indefinitely.  If the Bridge resource reopens, the overpayment will be deducted from the foster care reimbursements.
  • (5) OKDHS may authorize the issuance of a warrant when the foster care reimbursement is late or lost.
    • (A) The contract for services affords OKDHS 20 days to process each claim.  Late claim adjustments are not made during this interval.  • 2
    • (B) OKDHS cancels the reimbursement warrant per Oklahoma statutes when a foster parent reports the warrant lost after 90 days.  • 3

(c) Death of a Bridge resource parent.  In a two parent household, the surviving parent may cash the warrant.  In a single parent household, the warrant is returned to Children and Family Services Division (CFSD) Foster Care Section and re-issued in the name of the estate. • 4

 

INSTRUCTIONS TO STAFF 340:75-7-51

Revised 6-1-09

 

1.  Overpayment notice.  The county office staff completes and sends Form 04FC010E, Notification of Overpayment in Foster Home, to Finance Division with payment or voided warrant attached.  The county office submits payments immediately to Finance Division.  Children and Family Services Division (CFSD) Foster Care Section is notified by the resource specialist of the payment plan or the non-responsiveness of the foster family.

2.  Status of warrant.  The county office utilizes the Host Command Facility (HCF) Finance Warrant Control Tracking system to determine the status of a warrant.  The county office advises the foster family not to contact the Finance Division directly.

3.   Warrants.

(1) Canceled warrants.  If the foster family possesses the canceled warrant, county staff sends the warrant under cover memorandum to Finance Division - Warrant Control requesting the warrant be re-issued and includes the mailing address for the new warrant.

(2) Lost warrants.  If the original warrant is not available, county staff assists the foster family in completing Form 10AD044E, Affidavit of Lost or Destroyed Warrant.  Form 10AD044E is completed and sent under cover memorandum to the Finance Division - Warrant Control requesting re‑issuance of the warrant.

(3) Forgery.  If the warrant has been cashed, a copy of the endorsed warrant is returned to the county for the foster family to view the endorsement.  In the event of forgery, Finance Division - Warrant Control provides further instructions.

4.  Death of a Bridge resource parent.

(1) If the head of household (HOH) 1 is deceased, HOH 2 can cash the warrant.  If the surviving HOH wants to continue as a Bridge resource parent, a new contract is signed with the surviving HOH and a new contract number is issued.

(2) If there is only an HOH 1, the resource specialist obtains:

(A) the warrant to be cancelled;

(B) the name of the estate;

(C) the documentation showing the name of the executor or executrix; and

(D) the address where the new warrant is mailed.

(3)  A memo containing the information is provided to CFSD Foster Care Section.

 
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Oklahoma Department of Human Services
Street address: Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd., Oklahoma City, OK 73105
Mailing address: P.O. Box 25352, Oklahoma City, OK 73125
(405) 521-3646
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