OKDHS - OAC 340:75-1-152.9. Oklahoma Children's Services (OCS) contractor's notification to Child Welfare of increased risk

340:75-1-152.9. Oklahoma Children's Services contractor's notification to Child Welfare (CW) of increased risk

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Revised 7-1-11

The OCS contract case manager (CCM) and parent aide are required to submit a Critical Incident Report (CIR) to CW when the safety or well-being of a child participating in an Oklahoma Children's Services program is in question. • 1

(1) The CIR is a risk alert that may require action by CW to protect a child. A determination whether to continue contract services is also considered. • 2
(2) The CIR is not used when the CW worker has prior knowledge of the risk circumstances. For example, a CIR is not required when the information is disclosed to the CCM or parent aide by CW staff or if the CCM or parent aide and CW worker were both present when the new risk was identified.

INSTRUCTIONS TO STAFF 340:75-1-152.9

Revised 7-1-11

1.  Circumstances warranting a Critical Incident Report (CIR). The contract case manager (CCM) and parent aide are required to submit a CIR regarding a child or family participating in an Oklahoma Children's Services (OCS) case when:

(1) three face-to-face contacts are missed by the family within any 90-day period of service;

(2) the child is considered unsafe by the CCM or parent aid and contract supervisor;

(3) a person moves in or out of the family home;

(4) OCS contract staff discovers the family moved;

(5) a participating family member is:

(A) hospitalized;

(B) gives birth;

(C) sustains serious injury;

(D) dies;

(E) becomes incapacitated;

(F) is charged with a criminal violation; or

(G) is incarcerated or otherwise confined;

(6) a participating family member or someone connected with the family harms or threatens to harm the CCM, parent aide, or other agency personnel;

(7) child abuse or neglect is alleged or observed; or

(8) a child participating in an OCS case is reported or observed to have an injury to the face, head, neck, stomach, or genital area even when the injury is alleged to be accidental.

2.   Contract agency notification to OKDHS and disposition of OCS services.

(1) The CCM or parent aide notifies the Child Welfare (CW) worker, CW supervisor, or the OCS contract liaison after closure of the CW case, by telephone, e-mail, or facsimile within two hours notice of the critical incident circumstances and enters the CIR in external KIDS (eKIDS) within 48 clock hours.

(2) The CW worker consults the CW supervisor, OCS contract liaison, CCM or parent aide, and contract supervisor to determine whether the OCS case is continued, suspended, or terminated and notifies the CCM, parent aide, or contract supervisor of the decision.

3.   Distribution of the CIR.

(1) CIRs are attached, by OKDHS, to the appropriate report to the court for the next hearing following its receipt.

(2) When a child sustains a serious injury, the CIR is provided to the court within one business day after the injury occurs.

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