OKDHS - OAC 340:2-33-3. Committee on Rates and Standards

340:2-33-3. Committee on Rates and Standards

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Revised 5-11-07

(a) The Committee on Rates and Standards (Committee) is comprised of Oklahoma Department of Human Services (OKDHS) administrative and executive level staff designated by the OKDHS Director.

(b) The Oklahoma Commission for Human Services (Commission) is the official rate setting body for OKDHS.

(c) The Committee serves the rate setting process by conducting public hearings at which the public, vendors, and OKDHS staff are afforded the opportunity to provide testimony and documented evidence in support of rate recommendations. • 1

(1) The Committee, by majority vote, records a recommendation to the Commission setting forth specific rates of payment for specific services. If the Committee determines additional information is needed, the chair may recess the meeting until a later date to allow interested parties or staff additional time to secure the information.
(2) Once the Committee reaches a recommendation, the chair schedules the rate issue to be heard at the next scheduled Commission meeting.
(3) At the Commission meeting, the Committee chair presents the rate issue and relays the Committee's recommendation to the Commission.
(4) After the presentation and after hearing further public testimony, if appropriate or requested, the Commission votes to approve, deny, or modify the recommendation of the Committee.

INSTRUCTIONS TO STAFF 340:2-33-3

1. (a) Policy Management Unit (PMU) responsibilities. In the rate setting process, the Office of Legislative Relations and Policy (OLRP) PMU:

(1) maintains official record of rate setting activities;

(2) corresponds with the Department of Central Services (DCS) by:

(A) securing required information from the rate requesting division and submitting written requests to DCS requesting specified services be qualified for fixed rates or an established rate be modified;

(B) writing and submitting notifications of rate hearings including the agenda and supporting documentation for the recommended rate at least 30 days in advance of the hearing as required by law; and

(C) responding to questions or requests from DCS;

(3) routes a copy of the public notice and the agenda to the Secretary of State for each public meeting;

(4) schedules a pre-meeting of the Committee on Rates and Standards (Committee) members and the rate requesting division to review documentation and prepare for the formal public hearing; and

(5) performs coordinating functions pertaining to the rate setting process by:

(A) preparing, circulating, and posting meeting agendas;

(B) reserving and preparing hearing and meeting rooms;

(C) documenting events and votes in writing; and

(D) organizing information from the rate requesting division in the form of an issue paper to be mailed to Oklahoma Commission for Human Services (Commission) members in advance of the meeting scheduled for the Commission to hear the rate request.

(b) Responsibilities of the rate requesting division. In the rate setting process, the rate requesting division:

(1) researches and gathers documentation supporting a request for qualifying a service for fixed rates and establishing the initial rate or for modifying an established rate;

(2) submits the written request for rate action, together with supporting documentation and any policy revisions, to the chair of the Committee and to the PMU programs manager;

(3) provides any additional information requested by the Committee or PMU;

(4) invites stakeholders and other interested parties to attend, participate, or both, in the public hearing;

(5) presents the proposed rate and supporting documentation at:

(A) any meetings requested by the Committee prior to the public hearing; and

(B) the public hearing; and

(6) assures staff is available at the Commission meeting to answer any questions Commission members may pose concerning the rate proposal.

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