1. When a product is not purchased through state wide contract, the local administrator or county director is responsible for obtaining the material safety data sheet (MSDS) from the supplier at the time of purchase of a hazardous chemical(s). A copy of the MSDS is forwarded to the Oklahoma Department of Human Services (OKDHS) Support Services Division (SSD) Risk, Safety, and Emergency Management Unit for entry into the master list database.
(1) Each work location maintains a copy of the MSDS for each hazardous chemical stored at that work location in the ORANGE Hazard Communication Manual and ensures they are readily accessible to employees in their work area during each work shift.
(2) When any new hazardous chemical is introduced into the workplace, the MSDS must be on file before the chemical is used.
2. Each work location develops and maintains a current chemical inventory list (CIL) containing the common and trade names of all hazardous chemicals present in the work location. The CIL is maintained in the ORANGE Hazard Communication Manual and is available on request. In case of a medical emergency, the information is provided immediately and in no case later than the next working day after a request is made.
3. The workplace supervisor ensures:
(1) incoming chemical container labels are not defaced or removed;
(2) labels are written in English; and
(3) employees immediately use chemicals transferred into secondary or portable containers. Otherwise the secondary or portable containers require labeling.
4. The local administrator or county director is responsible for ensuring that:
(1) the appropriate Hazard Information Table (HIT) number is legibly displayed on each building or storage tank requiring this method of hazard identification; and
(2) a current copy of the U.S. Department of Transportation Emergency Response Guidebook is maintained in the workplace at all times.
5. (a) Employees are provided with information and training on hazardous chemicals in their work area at the time of their initial assignment and whenever a new chemical hazard is introduced into their work area. Information and training is provided employees regarding:
(1) the requirements of this Section;
(2) any operations in their work area where hazardous chemicals are present;
(3) the location and availability of these rules including the MSDS and CIL location;
(4) the methods and observations that may be used to detect the presence or release of a hazardous chemical;
(5) the physical and health hazards of the chemicals in the work area; and
(6) the measures employees can take to protect themselves from these hazards such as specific procedures OKDHS has implemented to protect employees from exposure including:
(A) work practices;
(B) emergency procedures; and
(C) personal protective equipment.
(b) Some OKDHS employees are periodically required to perform hazardous non-routine tasks. The supervisor is responsible for identifying and informing employees of the hazardous substances that may be involved prior to the work being performed. Employees are given information regarding:
(1) the specific chemical hazard;
(2) any protective safety measures employees can take, such as wearing gloves or protective clothing;
(3) procedures for decreasing the hazard, such as proper ventilation, respiratory protection, or requiring the presence of other employees; and
(4) any established emergency procedures.
6. The OKDHS risk manager annually forwards an updated Hazardous Communication Program plan to each primary workplace where hazardous chemicals are present. The local administrator or county director updates the plan specific to that workplace and sends a completed copy to the Risk, Safety, and Emergency Management Unit, risk manager.