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OKDHS Home > Library > Policy > OAC 340 > Chapter 2. Administrative Components > 15. Risk and Safety Management > 7. Driver and motor vehicle safety and liability
340:2-15-7. Driver and motor vehicle safety and liability
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Issued 8-1-06


(a) Motor vehicle liability coverage.  For purposes of this Section, a motor vehicle is any vehicle licensed for road use.

  • (1) Department of Central Services (DCS) provides use of state vehicles and liability coverage for any state employee who operates a motor vehicle while in the scope of his or her employment and on official state business.
  • (2) DCS does not cover personal errands or other activities undertaken when the employee or volunteer is not within the scope of his or her employment nor on official state business.  The employee assumes all liability while engaging in such activities.
  • (3) DCS Risk Management Division provides liability insurance for a state employee or volunteer deemed insurable.  Any losses that involve an uninsurable employee or volunteer are borne by the Oklahoma Department of Human Services (OKDHS).
  • (4) DCS Risk Management Division checks information on an employee's or volunteer's Department of Public Safety records and notifies the OKDHS Support Services Division (SSD) Risk, Safety, and Emergency Management Unit risk manager whether DCS considers the person insurable.

(b) Requirements for vehicles used to conduct OKDHS business.  Before an employee or volunteer may operate a motor vehicle while in the performance of official state business he or she must complete Form 23RS100E, Driver License and Liability Insurance Attestation.  • 1

  • (1) In order to operate a vehicle of any type, an employee or volunteer must:
    • (A) have and carry a valid driver license;
    • (B) observe all traffic laws and abide by all driving and vehicle safety standards;
    • (C) not allow an unauthorized person to operate the vehicle;
    • (D) operate the vehicle in a courteous manner at all times; and
    • (E) not consume alcoholic beverages or narcotics prior to or during operation of a vehicle.
  • (2) An employee or volunteer who operates a vehicle is required to report suspension or revocation of his or her driver license to the local administrator or county director.
  • (3) An employee or volunteer who is involved in two at-fault accidents within a 24 month period while acting as an agent of OKDHS is deemed uninsurable by DCS for a period of three months following the second accident.

(c) Requirements for drivers of state owned vehicles.  Employees use state owned vehicles only for state business within the scope of the driver's employment and authority.

  • (1) An employee who operates a state owned vehicle complies with the requirements listed in (b)(1)(A) through (E) of this Section.
  • (2) An employee involved in a vehicle accident while functioning as an agent of OKDHS and in which the driver acted negligently and caused personal injury, property damage, or both, is required to attend and successfully complete a motor vehicle improvement (MVI) course.
    • (A) The MVI course is approved by the DCS Risk Management Division and must be attended within six months of the accident.
    • (B) DCS Risk Management Division deems the employee uninsurable until the successful completion of the MVI course.

(d) Reporting vehicle liability incidents.  Any vehicle liability incident that involves a fatality, personal injury, or property damage is reported to the nearest law enforcement officer unless the operator is incapacitated.  The operator remains at the scene until all acts required by law are completed unless the operator is prevented by injuries or other extenuating circumstances.  • 2

INSTRUCTIONS TO STAFF 340:2-15-7

1.   (a) The original of Form 23RS100E, Driver License and Liability Insurance Attestation, is forwarded to the Oklahoma Department of Human Services (OKDHS) Risk, Safety, and Emergency Management Unit and a copy is retained in the local OKDHS office.

(b) Department of Central Services (DCS) DCS/RISK MGMT - Form 009, Accident Information Reporting Pamphlet, is kept in the glove compartment of the vehicle and is referred to in the event of an accident.

(c) Before operating a vehicle, the driver is responsible for checking to determine that all necessary safety equipment and control devices are in proper operating condition.

2.   Employees and volunteers follow the procedures included in OAC 340:2-15-5 Instructions to Staff  to report the vehicle liability incident.
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Last Updated:  9/14/2011
Oklahoma Department of Human Services
Street address: Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd., Oklahoma City, OK 73105
Mailing address: P.O. Box 25352, Oklahoma City, OK 73125
(405) 521-3646
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