OKDHS - OAC 340:2-5-66. Hearing summary

340:2-5-66. Hearing summary

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Issued 06-27-02

(a) As soon as a request for a hearing is received:

(1) in cases involving services through the Developmental Disabilities Services Division, a programs manager prepares Form H-1-A (new Form 13MP002E), Hearing Summary; and
(2) in other cases, the local staff member responsible for the case prepares Form H-1-A (new Form 13MP002E). • 1 The supervisor of the local staff member is responsible for review of the Form H-1-A (new Form 13MP002E)for completeness and for pertinence to the point(s) at issue.

(b) The six areas covered in the hearing summary are:

(1) the type of decision, action, or inaction on the part of the local office which is the subject of the hearing request;
(2) nature of client's complaint;
(3) point at issue, exactly what the client is appealing;
(4) chronological summary of pertinent events and evidence leading to the action or inaction;
(5) policy including:
- (A) verbatim quotations from the manual regarding the policy on which the decision was based; or
- (B) copies of applicable policy with the pertinent portions marked; and
(6) documents and other evidence which supports the decision being appealed and which the local office intends to introduce at the hearing.

(c) A copy of Form H-1-A (new Form 13MP002E) is delivered to the client as soon as a copy of the notification of the hearing date is received from the Appeals Unit.

INSTRUCTIONS TO STAFF 340:2-5-66

1. (a) Even though local staff assigned to the Field Operations Division are not responsible for the final eligibility decision on Individual and Family Disaster Grants Program, these staff members collect the information on which decisions are made and are therefore, responsible for preparation of the hearing summary on Form H-1-A (new Form 13MP002E), Hearing Summary, and for presentation of it at the hearing.

(b) In some instances, the local office decision that is being appealed was based in whole or in part on information obtained by another unit. When such is the situation, the local office incorporates the information so obtained into the hearing summary in the same manner that information obtained by the local office is incorporated into the summary.

(c) The supervisor of the local staff member is responsible for review of the hearing summary for completeness and for pertinence to the point(s) at issue.

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