Revised 6-1-08
1. (a) Intra-agency transfer. In completing an intra-agency transfer, the receiving unit contacts the current unit to determine the effective date. The current unit may retain the employee up to 28 calendar days from the date of notification to a supervisor within the employee's chain-of-command.
(b) Coordination. The local administrator or designee of the receiving unit contacts the selected candidate to formally offer the person the job. If the selected candidate accepts the job, the local administrator coordinates the effective date with the candidate.
(c) Interagency transfers and reinstatements. If the candidate selected is an interagency transfer or reinstatement, the local administrator of the receiving unit contacts Human Resources Management Division (HRMD) before setting an effective date. OKDHS requires a trial period for interagency transfers unless OKDHS does not utilize the job family descriptor the employee previously held. See Merit Rule OAC 530:10-11-55(b).
(d) Reinstatements. Written notice of probationary status is required for the reinstated employee prior to entering on duty when a probationary period is utilized.
(e) Responsibility of current unit. The local administrator of the current unit notifies the employee of the report date to the new location. The local administrator of the current unit ensures Form OPM-111, Performance Management Process (PMP), is finalized with the employee.
(f) Informing candidates. The recommended candidate is informed that the recommendation is subject to administrative approval and Office of Personnel Management (OPM) approval, if applicable. The local administrator of the gaining organization informs all candidates when the selection is finalized.