(a) If there are five or fewer applicants who are current Oklahoma Department of Human Services (OKDHS) employees on the Form 11PE076E, Applicant List, they are all invited for an interview.    Applicants who decline an invitation to interview do not need to be replaced.  If five or fewer applicants are on Form 11PE076E, all are offered an interview.  Applicants interviewed within the last six months for the same job family descriptor and level by the same selecting official or identical selection advisory committee need not be interviewed again.  Such prior interviews are considered toward meeting the minimum interview requirement.

(b) When a position is announced as open to applicants from all sources, after complying with the rules in subsection (a) of this Section, interviews may be conducted at the discretion of the selecting official from the Office of Personnel Management (OPM) E-List and Fair Employment Practices Act (FEPA) List.

(c) If interviews have not been completed and an amended applicant list is issued, the procedures described in (1) and (2) apply.  If the number of current OKDHS employees invited to interview:

• (1) did not meet the agency requirement to invite five, any OKDHS employees added to the eligible list must be invited to interview; or
• (2) met the agency requirement to invite five, it is the selecting official's discretion as to whether to extend an invitation to any current OKDHS employees added to the eligible list.

(d) The selecting official at his or her discretion may fill the position, cancel, or reannounce the position.

(e) The selecting official is responsible for ensuring that the interview time, date, and location are conveyed to applicants selected for interviews.

(f) A permanent classified employee of OKDHS or any other agency is responsible for submitting the most recent finalized Form OPM-111, Performance Management Process (PMP), at the time the interview is held, unless required to provide it prior to the interview.

(g) An OKDHS employee interviewed through these procedures is considered on duty when prior supervisory notification is given and he or she is currently a permanent status employee. Travel expenses are the responsibility of the employee. Time away from duty to interview for a position outside of OKDHS is charged as annual leave.