OKDHS - OAC 340:2-1-82. Job-related selection criteria

340:2-1-82. Job-related selection criteria

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Revised 7-1-10

(a) At the time a decision is made to fill a position, the supervisor of the position is responsible for reviewing and determining job-related selection criteria based on the duties of the position. These job-related selection criteria are used to develop interview questions and any other selection procedures, such as skill assessments, simulations, or case studies. The Human Resources Management Division (HRMD) is available to assist with development of interview questions.

(b) The selecting official is normally in the program's upper organizational structure for the position being filled. The selecting official is identified on Form 11PE076E, Applicant List, when it is returned to HRMD.

(c) The selecting official considers local affirmative action goals and reviews the job‑related information in paragraphs (1) through (3) of this subsection when selecting applicants for interview and making the selection decision. 1 Job-related information is:

(1) Form 11PE012E, Application for Employment or resume;
(2) the employee's most recent Form OPM-111, Performance Management Process (PMP), which must be considered if available. Selection advisory committees may also review earlier Forms OPM-111 only when done consistently for all applicants; and
(3) work histories, if available, job-related references, and other job-related documents may be considered if done consistently for all applicants.

(d) The selecting official is responsible for validation of work experience and education required for the position. • 2 & 3

(e) A felony conviction does not exclude an applicant from being hired as an employee of the State of Oklahoma. Before making a conditional job offer to an applicant with a felony conviction, written approval in the form of a memo or e-mail must be obtained from the division director or the executive officer to whom the division director reports. This approval is included in the official personnel file. • 4

INSTRUCTIONS TO STAFF 340:2-1-82

Revised 7-1-10

1. Local administrators or persons higher in the organizational structure in a given program area may serve as selecting officials.

2. To verify the applicant's credentials for employment and personal references, the selecting official may utilize Form 11PE006E, Form Letter to Employment Reference, and Form 11PE007E, Form Letter to Personal Reference, and send a written request on Oklahoma Department of Human Services (OKDHS) letterhead, or make direct contact by telephone.

(1) When an employer or reference requires the applicant's written permission prior to providing information about the applicant, the selecting official attaches a copy of page 4 of Form 11PE012E, Application for Employment, to the written request and sends it to the employer or reference.

(2) The selecting official may designate a staff member to conduct credentials verification and reference checks.

(3) The selecting official documents his or her attempts to obtain references and employment verifications when contacts do not cooperate or fail to respond.

3. The selecting official ensures that all information used to aid in determination of the selection process is justified and documented.

(1) If a bachelor's degree is the minimum requirement for a position, the selecting official must review a copy of the transcript or a signed registrar's letter affirming the degree has been awarded.

(2) Job-related factors such as results of an interview, credentials, work history, skills assessments, and references may be used.

(3) A value is assigned to each factor used in the selection process. The interview factor is no less than one-third, but no more than one-half of the overall assessment.

4. When the selecting official considers an applicant with a felony conviction the hiring decision must include consideration of the position's duties, the nature of the criminal offense, and the date of conviction. Some positions have employment bans due to the nature of the criminal infraction. Other positions may fall under the Nursing Home Care Act, Section 1-1950.1(F)(1) of Title 63 of the Oklahoma Statutes.

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