OKDHS - OAC 340:2-1-78. Method of application

340:2-1-78. Method of application

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Revised 7-1-10

(a) Application for classified employment or reinstatement. Persons seeking initial appointment in the classified service must apply through the Office of Personnel Management (OPM) for specific posted job announcements. Applicants must meet the minimum education and experience qualifications for the positions, and, if required, must complete merit testing. • 1

(b) Receipt of application information. An application must be received at the location specified for submission in the job announcement by 5:00 p.m. on the announcement closing date, using Form 11PE012E, Application for Employment. To be considered for an interview, an interagency applicant who elects to use Form OPM-4B, Personal Data Summary Sheet, in lieu of Form 11PE012E is required to complete Form 11PE021E, Additional Application Information, provided by the Human Resources Management Division (HRMD). If Form OPM-4B is utilized, the job announcement number and means to contact the applicant must be provided. • 1 & 2

(c) Lateral or demotion transfer. A permanent, classified OKDHS employee may submit a written request to the local administrator to voluntarily transfer to a specific position which has not been announced. • 3

(d) Unclassified service. OKDHS may post positions in the unclassified service per OAC 340:2-1-76(12).

(1) If the announcement is restricted to OKDHS employees, any current or former OKDHS employee, including temporary service, may apply using Form 11PE012E.
(2) If the announcement is open to applicants from all sources, any applicant may apply by submitting:
- (A) Form 11PE012E; or
- (B) a resume with a cover letter or transmittal document that identifies the announcement number and a means to contact the applicant. A Form 11PE021E provided by HRMD must be completed to be considered for an interview.

(e) Submission options. A valid employment application must be received at the location designated for submission in the job announcement by 5:00 p.m. on the closing date. Options for submission include:

(1) e-mail. Attach completed application to e-mail and send to jobs@okdhs.org. Receipt is acknowledged within one workday. Signature is not required at the time of submission when sent by e-mail, but signature is required if invited to interview;
(2) fax. Send application to 405-521-6902. Application must be signed;
(3) mail. Including UPS overnight express. Send to OKDHS Attn: HRMD, P. O. Box 25352, Oklahoma City, OK 73125. Application must be signed; or
(4) overnight express with a carrier other than USPS. Send to OKDHS, HRMD, 2400 N. Lincoln Boulevard, Oklahoma City, Oklahoma. Application must be signed.

INSTRUCTIONS TO STAFF 340:2-1-78

Revised 7-1-10

1. The procedures in (1) – (4) apply to application processing.

(1) Any applicant on an E-list must complete Form 11PE012E, Application for Employment, before the applicant is interviewed.

(2) The interviewing official advises the applicant of the authorization for release of the information and background investigations contained on the Form 11PE012E.

(3) The interviewing official or local administrator is responsible for preparing Form 11PE006E, Form Letter to Employment Reference, or Form 11PE007E, Form Letter to Personal Reference. The applicant has a right to review the information obtained from these inquiries.

(4) Applications of persons not selected are maintained for two years.

2. Interagency or reinstatement applicants invited to interview do not count toward the minimum requirement that five current classified Oklahoma Department of Human Services (OKDHS) employees be invited to interview.

3. The local administrator may elect not to accept and approve an employee's voluntary request to transfer. Human Resources Management Division (HRMD) must review the employee's qualifications to ensure he or she meets minimum requirements prior to a final decision to accept an employee's transfer request.

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