OKDHS - OAC 340:2-1-7. Financial Disclosures filed with the Ethics Commission (EC) required and designated

340:2-1-7. Financial Disclosures filed with the Ethics Commission (EC) required and designated

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Issued 6-1-05

Financial disclosure statement. Chapter 62 of Title 74 of the Oklahoma Statutes requires the members of the Oklahoma Commission for Human Services and the Oklahoma Department of Human Services (OKDHS) Director to file financial disclosure statements with the Ethics Commission (EC). In addition, OKDHS has determined that the duties of senior administrators and division directors require each of them to file. • 1
Other employees who must file statements are those who have been designated by the Director, a senior administrator, or division director as having responsibility for taking or recommending official action regarding contracting or procurement.

(1) Financial disclosure statements must be filed upon initial employment in a position requiring the statement and no later than April 30 each year as long as the employee continues in the position. • 2, 3 & 4
(2) Failure to file the financial disclosure statement by the deadline may result in the employee being charged a late filing fee of up to $100 per day for each day it is late to a maximum of $1,000. Any person who fails to file a financial disclosure statement, knowingly gives false information in the financial disclosure statement, or knowingly omits required information is considered guilty of a misdemeanor.

INSTRUCTIONS TO STAFF 340:2-1-7

1. (a) Senior administrators are defined in DHS:2-1-3(b)(1)(D).

(b) The Oklahoma Department of Human Services (OKDHS) liaison to the Ethics Commission (EC) for statements of financial interest is located in the Human Resources Management Division (HRMD).

2. No individual is required to file more than one financial disclosure statement in any calendar year. Employees may request a 30-day extension of the filing deadline following initial appointment to a position requiring the statement. This request must be submitted to the EC not more than ten days following appointment to the position.

3. Employees who hold the positions identified on this list receive a letter of explanation and a copy of the financial disclosure form advising them of the need to file prior to the April 30 due date.

4. The Director, senior administrators, and division directors are responsible for advising new staff reporting to them of the need to file EC Form F-1R, Statement of Financial Interest, with the EC if required by the position. Notice is given to the employee upon the employee's entrance on duty. Employees are responsible for completing the financial disclosure statement and submitting it to the EC by the required due date. Relevant portions of the law regarding financial disclosure statements are contained on the OKDHS InfoNet under HRMD guides in the New Employee Handbook, which is provided by the supervisor to new employees upon probationary or unclassified appointment.

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