Division Administrators are responsible for:

• (1) Providing to the Committee within ten working days, written notification of any appropriate final fiscal audit [as defined in DHS:2-40-11(a)(1) and (2)] with a copy of the audit findings attached;
• (2) Preparing, within 30 days of final audit results, a preliminary report for the Audit Oversight Committee. This report is to include:
  • (A) Written comments from the division indicating agreement or disagreement (with full explanation and documentation) on reported findings and recommendations including any legal basis for decision not agreeing with the audit; and
  • (B) Planned corrective actions including projected dates for implementing and/or achieving actions;
• (3) Identifying job assignments within their respective division in which employees can be held responsible for audit responses;
• (4) Establishing guidelines within the division to ensure that adequate and timely responses are received from responsible parties and that methods are in place to ensure compliance;
• (5) Reviewing audit response guidelines of the division at least annually and making modifications as needed;
• (6) Assuring that responsible employees are aware of the guidelines and their responsibilities relating to the audit process; and
• (7) Responding timely to directives or requests from the Commission, Director or Audit Oversight Committee.