(a) Responsibility.  The Oklahoma Department of Human Services (OKDHS) Support Services Division Departmental Services Unit (DSU) is responsible for issuing identification (ID) badges to all OKDHS employees.  Security ID badges are issued to OKDHS employees and non-employees who require access to the Sequoyah Memorial Office Building (Sequoyah Building).

(b) Photos.  To obtain a badge for an employee located:

• (1) in the Sequoyah Building, the employee's supervisor notifies the DSU ID badge coordinator of the employee's name and work location prior to sending the employee to the ID badge coordinator; and
• (2) outside the Sequoyah Building, the employee's supervisor is responsible for sending the employee's photo, name, and work location to the DSU ID badge coordinator.
  • (A) The employee's ID photo is taken with a digital camera at least five feet from the subject.
  • (B) Photos are saved as a .jpg file and e-mailed or sent to DSU on disk by inter-agency mail.
  • (C) The DSU ID badge coordinator prepares the ID badge and returns it to the employee.

(c) Identification.  ID badges are visible to security personnel at all times.  OKDHS employees display their ID badge while:

• (1) on-site at any OKDHS location;
• (2) in the field acting as an OKDHS representative; and
• (3) in the Sequoyah Building.

(d) Returned badges.  Supervisors are responsible for recovering and destroying ID badges when an employee leaves OKDHS employment.  All Sequoyah Building security badges are returned to the DSU ID badge coordinator for cancellation.