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OKDHS Home > Library > Policy > OKDHS > Chapter 2. Administrative Components > 21. Departmental Services Unit (DSU) > 56. Records inventory
OKDHS:2-21-56. Records inventory
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Issued 9-1-06


     A records inventory identifies records consisting of documents, in any format, that are arranged in a single filing system because they relate to a particular subject or result from the same activity.  Records not covered by the Oklahoma Department of Human Services (OKDHS) General Records Disposition Schedule or listed on an OKDHS Division Records Disposition Schedule are inventoried to determine:

  • (1) purposes and functions of the records;
  • (2) physical formats;
  • (3) number and locations of copies;
  • (4) applicable restrictions governing access to the records;
  • (5) administrative, fiscal, legal, historical, or evidential values;
  • (6) inclusive dates and quantities;
  • (7) organization of records, for example, alphabetical, chronological, or by subject;
  • (8) existence of an index or other finding aids; and
  • (9) audit requirements.

 
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Last Updated:  9/7/2011
Oklahoma Department of Human Services
Street address: Sequoyah Memorial Office Building, 2400 N. Lincoln Blvd., Oklahoma City, OK 73105
Mailing address: P.O. Box 25352, Oklahoma City, OK 73125
(405) 521-3646
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