The Oklahoma Department of Human Services (OKDHS) Support Services Division Departmental Services Unit (DSU) Records Management Section coordinates, plans, develops, and implements the OKDHS Records Management Program.
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(1) Records management includes all record formats, such as machine-readable tapes and disks, microfilm, audio and video tapes, e-mail, local and wide-area computer networks, electronic files, and paper documents, such as forms, correspondence, and files.
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(2) Records are maintained to:
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(A) document the organization, functions, policies, decisions, procedures, and essential transactions of OKDHS; and
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(B) furnish information that protects the legal and financial rights of OKDHS and of persons directly affected by OKDHS activities.
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(3) Records created or received in the transaction of official business are not destroyed without prior authorization from the Archives and Records Commission via the DSU records management coordinator.