(a) Statement of policy. Holidays are granted in accordance with Oklahoma law and the Governor's proclamations, and observed in accordance with Oklahoma Department of Human Services (OKDHS) policies.
(b) Eligibility and exceptions. Holiday leave is accrued and charged on the date that the holiday is observed, except as noted in (b)(1). Holiday leave may not be taken prior to the date accrued.
- (1) Computation of holiday leave accrual for part-time employees is based on the percentage of full-time equivalency (FTE) scheduled in the pay period in which the holiday occurs.
Percentage
of FTE |
Holiday leave
accrual hours |
| .00 |
0 |
| .05 |
0 |
| .10 |
1 |
| .15 |
1 |
| .20 |
2 |
| .25 |
2 |
| .30 |
2 |
| .35 |
3 |
| .40 |
3 |
| .45 |
4 |
| .50 |
4 |
| .55 |
4 |
| .60 |
5 |
| .65 |
5 |
| .70 |
6 |
| .75 |
6 |
| .80 |
6 |
| .85 |
7 |
| .90 |
7 |
| .95 |
8 |
- (2) Temporary employees and other limited-term employees are paid only for hours actually worked and are not eligible for paid holidays.
- (3) If an employee must work on an observed holiday or the observed holiday is a regular day off, the employee is granted a compensatory holiday to be taken later.
- (4) If an employee is on leave on an observed holiday, including sick leave, holiday leave is charged on that day and may not be saved for later use. An employee must be in pay status or on furlough for the entire regularly scheduled workday before or the workday after the holiday to be eligible to accrue the holiday leave.
(c) Compensatory holidays. Compensatory holidays are granted as identified in (b)(3).
- (1) Compensatory holidays must be taken prior to approval for use of annual leave except when the annual leave would otherwise be forfeited under the provisions of Merit Rule OAC 530:10-15-11(b)(5) which sets accumulation limits.
- (A) Employees are responsible for making a request for compensatory holidays in the same manner as for annual leave.
- (B) A supervisor may schedule the leave at OKDHS convenience when the employee has failed to do so within a reasonable time frame.
- (2) Compensatory holidays must be taken within 90 days of the date accrued unless a longer period is authorized by the OKDHS Director. If, due to scheduling limitations, an employee is unable to take the compensatory holiday within the 90-day period, Form 10PL003E, Overtime Wage Exemption Claim, is submitted to the Finance Division Payroll Unit, in order to compensate the employee for the holiday.
- (A) The employee's supervisor:
- (i) attaches an explanation stating the reason the holiday was not scheduled and taken as leave; and
- (ii) notes in the Comments column Holiday and the date of the holiday, for example, "Holiday, 07/04/06."
- (B) The holiday is paid as straight time, base hourly rate.