(a) Scope.  The Oklahoma Department of Human Services (OKDHS) Finance Division Electronic Benefits Services provides warrant control per OAC 340:2-11-92.

(b) Returned warrants.

• (1) Administrative warrants.  Returned administrative warrants are processed through the Finance Division Electronic Benefits Services (EBS).  Notification of returned warrants is available by accessing the returned warrant tracking option on the Finance Division AS400 computer system.
  • (A) Designated staff in each division is responsible for accessing the returned warrant file and coding for appropriate warrant disposition.
  • (B) EBS personnel enter an option to either remail or cancel.
• (2) Benefit warrants.  Designated human services center staff is responsible for:
  • (A) accessing the BML list on the IMS mainframe on a daily basis to verify returned warrants; and
  • (B) completing the BMU transaction per OAC 340:65-5-18.

(c) Replacement warrants.  When a payee fails to receive a warrant or the warrant is lost, canceled by statute, stolen, or mutilated after receipt, procedures at OAC 340:2-11-92 are followed.