(a) Purpose.  An oral reprimand is the first step of discipline and is used to correct minor performance or conduct problems.

(b) Requirements.  Administering an oral reprimand is a verbal process.  The oral reprimand session is documented, and a copy of the documentation is provided to the employee.  An employee may respond in writing to the documentation in not less than five working days.  The employee has a right to grieve the oral reprimand in accordance with the Oklahoma Department of Human Services (OKDHS) grievance regulations.  The supervisor maintains documentation of the oral reprimand session only in the employee's local personnel file.