(a) An employee voluntarily resigning from his or her employment with the Department is strongly encouraged to submit a letter of resignation to his or her local administrator, preferably not less than 14 calendar days prior to the employee's last day of work (duty day). The letter of resignation shall include the actual date the employee expects to be his or her last day on duty.

(b) The local administrator, within five working days of receiving the letter of resignation, provides the employee with a letter of acceptance. Copies of the acceptance letter, with the resignation letter attached, are forwarded to the employee's  immediate supervisor, the DHS Finance Division, Payroll Unit, and the Human Resources Management Division (HRMD).

(c) At the discretion of the local administrator, the employee's last day on duty may be changed, if mutually agreed upon in writing, with documentation forwarded to the DHS Finance Division, Payroll Unit, and HRMD.

(d) An employee resignation is considered accepted upon receipt and is acknowledged in writing by the local administrator. An employee resignation, once accepted, cannot be withdrawn. However, when requested in writing by the employee and agreed to in writing by the local administrator, the resignation is rescinded. An agreement letter to rescind a resignation is also provided to the DHS Finance Division, Payroll Unit, and HRMD in order to void the resignation transaction.

(e) Employees who resign in good standing may be considered for re-employment pursuant to procedures for hiring new employees.

(f) A verbal resignation is accepted in the same manner as a written one, with written documentation prepared by the local administrator or the individual receiving the resignation.

(g) Copies of all letters to accept, extend, expedite, or rescind an employee resignation are provided to the DHS Finance Division, Payroll Unit, and HRMD.