INSTRUCTIONS TO STAFF 340:75-15-132
1. (a) Matching registrant with eligible persons. The registrant's consent to an exchange of identifying information is obtained on Form 04CI004E, Consent to Disclosure, before any identifying information is released. No state or local governmental department, agency or institution, or contractor, or any employee thereof, may solicit consent for the release of identifying information from someone who has not registered with the registry.
(b) Reunion counseling. Pre-consent counseling is provided by a Children and Family Services Division (CFSD) Post-Adoption Section registry Administrator to ensure the person has an understanding of the implications of disclosure. All available non-identifying updated information is obtained in relation to each party and given to each party after one or more interviews with each party. Issues discussed with a birth relative or adopted person during counseling and prior to release of identifying information includes, but is not limited to, (1) - (4) of this subsection.
(1) Motivation. What is the most important issue to the birth relative or adopted person? Is it a sense of identity, roots, or medical information? Is the birth relative or adopted person seeking a parental relationship?
(2) Expectation. What kind of relationship does the birth relative or adopted person expect or hope will develop? Are the expectations realistic? Has the birth relative or adopted person considered potential problems if the expectations are not met?
(3) Other family members. How will the reunion affect other members of the birth relative or adopted person's immediate and extended family? What are the adoptive parents' attitudes and what are the issues related to the attitudes?
(4) Initial contact. How would the birth relative or adopted person like to proceed with a reunion? An exchange of letters and photographs may precede the meeting.
(c) Consent to disclosure. Once counseling has been provided and the birth relative or adopted person is ready to proceed, identifying information may be shared between parties. Identifying information can only be shared with the parties involved in the reunion.
(d) Reunion. A joint decision about how to proceed with the reunion is reached during the reunion counseling. The birth relative and adopted person may choose to telephone each other, write letters, send pictures, or have a meeting. The registry administrator is not expected to participate in the reunion meeting. Post-reunion counseling requests are referred to appropriate resources in the birth relative or adopted person's community.