INSTRUCTIONS TO STAFF 340:75-6-110
adulthood eligibility, case assessment, and plan. Pertinent information on successful adulthood
eligibility criteria, case assessment, and the successful adulthood plan is
included in the Oklahoma Successful Adulthood (OKSA) Guides located on the
website at www.oksa.ou.edu. Oklahoma
Department of Human Services (DHS) Publication No. 94-08, Oklahoma Successful
Adulthood Program (OKSA), provides the OKSA website location and quick response
successful adulthood plan is required for the youth:
(A) 14 years
of age or older;
(B) in DHS or
tribal custody; and
(2) The child
welfare (CW) specialist or tribal worker assists the youth with completion of
the successful adulthood plan, formerly named independent living, by following
the instructions in the OKSA Plan for My Future Guide available on the OKSA
website. The Guide:
information for the youth about the importance of designating another
individual to make health care treatment decisions on the youth's behalf when
unable to participate in his or her health care decisions; and
(ii) does not
have, or does not want a relative, who would otherwise be authorized under
state or tribal law, to make health care decisions for the youth; and
the option of executing a health care power of attorney, health care proxy, or
other similar documents recognized under state or tribal law.
oversight. The CW specialist:
on Form 04KI009E, Court Report, or Form 04KI014E, Individualized Service Plan
(ISP) Progress Report, each OKSA service provided since the last court hearing
and attaches a copy of the youth's updated successful adulthood plan;
recommends the court make the finding, "appropriate successful adulthood
services are provided";
within 120-calendar days prior to the youth's 18th birthday that a Family Team
Meeting is held to prepare Form 04PP018E, My Transition Plan, per Oklahoma
Administrative Code (OAC) 340:75-6-31.1 Instructions to Staff (ITS) # 1;
Form 04PP018E to the court within 90-calendar days of the youth's 18th
and supports the youth in implementing Form 04PP018E as described in the OKSA
90 Day Transition Plan Guide on the OKSA website at www.oksa.ou.edu.
3. Community-contracted services. Community contractors are listed in DHS
Publication No. 94-08.
provided through the community contracts include:
educational, vocational, and supplemental assistance;
materials, such as instructional tools or supplies needed for the youth' s
teen conferences, seminars, and activities;
assistance to DHS and tribal CW staff and other contractors;
regarding the OKSA program and the preparation of youth for a successful
transition to adulthood;
(F) processing requests for youth development
youth development fund payments for goods and services;
coordinating special successful adulthood funding to encourage DHS regions or
districts and tribes to develop successful adulthood activities within local
communities that include, at a minimum, training for youth in an area of skill
needed for successful transition to independence; and
the Yes I Can toll free number at 1-800-397-2945 and providing services to
young adults, 18 to 21 years of age, who were in foster care.
(2) To access
community-contracted services, the CW specialist or tribal worker:
(A) refers to
DHS Publication No. 94-08 for contact information; or
(B) calls the
Yes I Can toll free number at 1-800-397-2945.
(3) The OKSA
program provides reimbursement for mileage, per diem, and lodging to specified
OKSA activities and events for DHS and tribal CW staff and placement providers.
adulthood youth development funds.
approval of successful adulthood youth development funds is contingent upon
Successful adulthood youth development funds are not used to reimburse youth,
DHS staff, or contractors for a purchase made on behalf of the youth.
Exceptions to reimbursement and item cost limits, per DHS Appendix C-19-A,
Successful Adulthood Youth Development Funds, require approval by OKSA Program
for an item, per DHS Appendix C-19-A, are not split between two codes.
Eligibility criteria for successful adulthood youth development funds are
listed in (A) through (D).
(I) is 14
through 17 years of age and is currently in DHS or tribal custody in
out-of-home placement; or
adoption or a permanent guardianship after 14 years of age.
Preparation funds are used for education and work-related expenses,
miscellaneous services, and permanent connection-related activities necessary
to achieve the youth's successful adulthood plan.
(B) Supportive services funds.
eligible young adult:
(I) is 18,
19, or 20 years of age and was in DHS or tribal custody and out-of-home
placement on his or her 18th birthday; or
adoption or a permanent guardianship after 16 years of age.
Supported services contingency funds are used for education-related expenses,
car expenses, furniture, appliances, alternate transportation, clothing,
medical expenses, purchased services, such as substance use or abuse counseling
and mentors, work-related services, and other miscellaneous services necessary
to achieve the youth's successful adulthood plan.
(i) The youth
or young adult eligible for housing funds was in DHS or tribal custody and
out-of-home placement on his or her 18th birthday and has not yet reached 21
years of age.
designated to assist the youth with housing in emergency situations; and
(II) used for
living expenses, such as rent, utilities, deposits, and food. Housing funds may be used to establish the
initial post-care living arrangement or for housing assistance to prevent
for housing for the young adult attending post-secondary institutions where
dorms are available is assessed on a case-by-case basis.
young adult may be eligible for a total of six months of housing payments. Exceptions require approval from OKSA Program
payments extending beyond three-consecutive months require approval OKSA
Program staff approval.
young adult who takes advantage of community-supported, transitional placement
may have three months of housing paid to the transitional placement and remain
eligible for an additional six months of housing.
subsequent requests for emergencies are considered on a case-by-case basis by
OKSA Program staff.
(i) The youth
or young adult eligible for one-time only funds is:
through 17 years of age and in DHS or tribal custody in out-of-home placement;
through 20 years of age, who was in DHS or tribal custody in out-of-home
placement on his or her 18th birthday; and
through 20 years of age, who entered a permanent guardianship or adoption at 14
years of age or older.
one-time only funds are used to purchase goods and services the youth or young
adult needs on a one-time only basis.
limits. Eligible youth or young adults
(A) an item in successful adulthood
preparation and supported services funds more than once but expenditures may
not exceed the cost limit for each item, per youth, per year, October 1 through
(B) graduation expenses only during the year
of the youth's graduation; and
(C) one-time only funds at any time.
successful adulthood youth development funds for youth or young adults in
out-of-home care. To access preparation
or one-time only funds for the eligible youth, 14 through 17 years of age, or
supportive services or one-time only contingency funds for the eligible young
adult, 18, 19, or 20 years of age in voluntary out-of-home care, the CW
specialist or tribal worker:
(A) prior to
requesting funds, determines if the goods and services are available elsewhere
at no cost;
(B) refers to DHS Appendix C-19-A for a list of
goods and services, cost limits, and codes;
goods and services that support the youth's or young adult's successful
adulthood case plan with the youth or young adult and placement provider during
each visit and documents the discussion in the Child Abuse and Neglect
Information System, KIDS, Contacts screen;
cost comparisons on all goods and services greater than $200 and negotiates
with the vendor for the lowest cost for goods and services;
Form 04IL006E, Request for Successful Adulthood Development Funds, and includes
complete vendor information and instructions regarding where the youth
development fund payment is mailed;
completed Form 04IL006E to the CW or tribal supervisor for approval;
(G) emails or
faxes CW supervisor-approved Form 04IL006E to the contractor listed on the
form. The contractor then:
the request by verifying the youth's or young adult's available funding and
determines if the request supports the youth's or young adult's successful
adulthood plan; and
supervisor-approved Form 04IL006E to the community-contracted fiscal agent, who
issues the youth development fund payment and mails the payment to the location
designated in the instruction section of Form 04IL006E;
the goods and services in KIDS Service Log screen;
the goods and services were received by the youth or young adult and advises
him or her that the fiscal agent must have all receipts for the youth's or
young adult's goods and services to continue to receive youth development
in obtaining the receipts for goods and services, when requested by the fiscal
Form 04IL006E and any supporting documentation in the youth's or young adult's
one-time only, supportive services, and housing development funds for young
adults 18, 19, or 20 years of age who exited out-of-home care at 18 years of
age or older. When the young adult
contacts the current OKSA community contractor, the contractor:
the young adult's eligibility for goods and services and opens a KIDS OKSA
with the young adult regarding the fund request and how it complements the
young adult's efforts to achieve self-sufficiency;
the young adult fax or provide verification of employment, housing lease
agreement, or car ownership, when necessary;
goods and services are needed, completes Form 04IL006E and consults, as needed,
with the CW specialist familiar with the young adult formerly in DHS custody to
identify vendors and goods and services in the area where the young adult
(E) faxes Form 04IL006E to the contracted
fiscal agent. The contracted fiscal
agent issues the fund payment and mails the payment to the location identified
in the instruction section of Form 04IL006E;
the conversations with the young adult in KIDS Contacts screen and documents
the goods and services received on KIDS Service Log screen; and
(G) when the
contractor determines the young adult requesting funds may benefit from case
management, such as a parenting young adult or the young adult who is in an
unsafe place or relationship, makes an agreement with the young adult to allow
a case manager to schedule a face-to-face contact.
payment process for exit interviews.
(1) The CW
specialist or tribal worker discusses the incentive payment process with youth,
who are eligible at 14 years of age, and refers to the list of accomplishment
categories and payment schedule outlined in Form 04IL002E, Successful Adulthood
Incentive Payment Worksheet.
(2) To access
successful adulthood incentive payments, the CW specialist or tribal worker:
(A) conducts an exit interview with the youth
using Form 04IL002E, two months prior to the youth exiting DHS or tribal
custody at 18 years of age or voluntary placement after 18 years of age;
the youth the opportunity to complete Form 04IL003E, Successful Adulthood Exit
Interview, during the exit interview;
Form 04IL005E, Successful Adulthood Payment Claim, for the youth's signature;
determines the incentive payment by verifying the youth's accomplishments
during the exit interview process;
the youth's address is correct, as the incentive payment is mailed to the
address on Form 04IL005E; and
(F) mails Forms 04IL002E, 04IL003E, and 04IL005E, and required documentation to OKSA Program staff.
scholarship and educational opportunities.
Oklahoma's Promise (OK Promise), formerly known as the Oklahoma Higher Learning Access program (OHLAP).
2601 et seq. of Title 70 of the Oklahoma Statutes (70 O.S. §§ 2601 et seq.)
sets forth a scholarship program for students between the eighth and tenth
grades that pays for tuition at an Oklahoma public two-or four-year college or
Promise application for youth in DHS custody.
OKSA Program staff initiates
enrollment for the eligible youth in OK Promise and documents enrollment in KIDS Education and Contacts screens.
waiver. 70 O.S. § 3230 provides tuition waivers for
eligible youth or young adults in DHS or tribal custody for undergraduate
resident tuition at institutions within the Oklahoma State System of Higher
Education and resident tuition for enrollment in post-secondary programs of
area vocational-technical districts.
(A) The youth or young adult is eligible
until, he or she:
(i) earns a degree or program certificate; or
(ii) reaches 26 years of age, whichever comes
(B) To receive a tuition waiver, the youth or
young adult must:
(i) have been
in DHS custody or a federally-recognized Indian tribe for any nine of the 24
months between his or her 16th and 18th birthdays;
(ii) be an
(I) a high school accredited by the Oklahoma
State Board of Education;
(II) the Oklahoma School of Science and
(III) an approved public high school in states
bordering Oklahoma; or
(IV) have completed General Educational
Development (GED) requirements;
satisfied admission standards determined by Oklahoma State Regents for Higher
Education for first-time students;
(v) have secured
admission to and enrolled in a post-secondary vocational-technical program that
has a cooperative agreement with the Oklahoma State System of Higher Education;
the tuition waiver within three years after reaching 18 years of age.
(C) To access
the tuition waiver:
(i) the CW specialist notifies the current OKSA community contractor or OKSA Program staff of the youth or young adult,
who meets the eligibility criteria;
Program staff notifies Oklahoma State Regents for Higher Education of the
youth's or young adult's eligibility;
Oklahoma State Regents for Higher Education provides a list of eligible youth
or young adults to the colleges and universities; and
(iv) the OKSA
community contractor or OKSA Program staff mails individual tuition waiver
eligibility letters to the youth or young adult.
(3) Education and Training Voucher (ETV) program.
(A) The ETV
program is a provision of the Foster Care Independence Act of 1999, Public Law
106-169, which makes funding available for post-secondary education and
training. Funding may be used for
tuition, fees, books, supplies, room and board, transportation, and other
miscellaneous and personal items. The
eligible young adult:
(i) is eligible for services under the DHS
(ii) entered a permanent guardianship or was
adopted from out-of-home care after reaching 16 years of age; and
(iii) participated in the ETV program on his
or her 21st birthday until reaching 23 years of age, enrolled in a
post-secondary education or training program, and has made satisfactory
progress toward program completion.
(B) ETV access. To access the ETV program, the CW specialist
or tribal worker:
(i) notifies the community contractor listed
in DHS Publication No. 94-08 or OKSA Program staff of the young adult who meets
the eligibility criteria and was accepted into a post-secondary education or
vocational training program; and
(ii) assists the young adult with
completing and submitting the ETV application to the community contractor by
July 1, for the fall semester deadline or December 1, for the spring semester
7. Youth and Adult Advisory Board.
(1) The CW
specialist advises each eligible youth of the Youth and Adult Advisory Board
and the youth's opportunity to participate.
(2) When the
youth indicates a desire to participate in a Youth and Adult Advisory Board,
the CW specialist contacts the current community contractor listed in DHS
Publication No. 94-08.
Reimbursement for mileage is available for the the CW specialist, tribal worker,
resource parent, placement provider, mentor, or the youth providing
transportation to the board meeting or event.
Mileage reimbursement requests are submitted to OKSA Program staff for
approval and processing.
8. Teen panels.
(1) The youth
or young adult eligible to participate in teen panels is 14 to 21 years of age,
in DHS or tribal custody, in out-of-home placement, or a youth or young adult
formerly in DHS or tribal custody.
(2) Participation in teen panels. The CW specialist or tribal worker:
each eligible youth or young adult of the opportunity to participate on a teen
(B) when the
youth or young adult indicates a desire to participate on a teen panel,
contacts OKSA Program staff to list the youth or young adult as an available
Program staff or the OKSA community contractor completes and submits Form
04IL005E for teen panel payment.
9. Voluntary placement.
Eligibility for voluntary placement. The
youth who requests voluntary placement must meet the criteria in (A) - (F).
(A) The youth
is appropriate for out-of-home placement.
is available for the youth.
(C) The youth
made a written request for voluntary placement.
(D) The youth
agrees to participate in the development of a successful adulthood plan
outlining the steps to achieve self-sufficiency, participate in OKSA services
and activities, and abide by the plan.
(E) The youth
will apply for medical services through Medicaid (SoonerCare).
(F) The youth
will participate in an approved school or educational program to obtain a GED
or high school diploma and seek employment, as appropriate.
circumstances for voluntary placement.
When a youth or young adult requests voluntary placement after 18 years
of age for reasons other than completion of high school or a GED, such as
providing out-of-home care during the summer months following graduation from
high school prior to the youth or young adult entering college or a vocational
program, the same procedure as for a voluntary placement request is used.
benefits or resources. When the youth
receives benefits, the youth signs a notarized statement agreeing to reimburse
DHS for the cost of care from any benefits or resources available. When the youth does not choose to reimburse
DHS from the benefits, the CW specialist with the youth explores alternatives
to voluntary placement that are consistent with the goal of
self-sufficiency. Refer to OAC 340:75-13-28.
placement request. To request voluntary
placement, the youth signs Form 04IL001E, Voluntary Placement Request.
04IL001E is submitted to the CW supervisor for approval one month prior to the
youth's 18th birthday.
(B) When the
supervisor approves the voluntary placement request, Form 04IL001E is forwarded
to the district director or designee for final approval.
(C) When the
youth's request for voluntary placement is approved by the district director or
designee, the status type for the removal and official custody is changed to
"voluntary" in KIDS and the youth's 18th birthday is used as the
eligibility. The young adult, 18 years
of age in voluntary DHS or tribal placement, may be eligible for SoonerCare.
(A) The CW
specialist notifies and provides Form 04IL001E to the custody specialist when
the young adult enters voluntary placement to allow him or her to receive
medical benefits. The CW specialist:
Form 04IL001E into the KIDS File Cabinet in the Client tab;
User Generated Form as the document type;
a file name; and
Voluntary Placement Agreement and date – Client Name as the document
(B) When the
young adult exiting voluntary DHS or tribal placement is older than 18 years of
age, but has not reached his or her 21st birthday, the young adult is directed
to the my SoonerCare member enrollment website at www.apply.okhca.org to complete the health insurance application.
10. Credit Reports.
an annual credit report from the three credit reporting agencies for each youth
at 14, 15, 16, and 17 years of age, in DHS or tribal custody who is in
in the youth's KIDS OKSA Additional Information screen that the credit report
was received and if there are credit concerns;
the credit report or information that there were no credit concerns to the
youth's CW specialist or tribal worker; and
a guide, resources, and educational materials to the CW specialist or tribal
importance of maintaining good credit and preventing identity theft; and
(ii) how to
resolve credit discrepancies on the credit report.
(2) The CW
specialist or tribal worker:
(A) ensures a
copy of the report is provided to the youth and a copy is placed in the KIDS
on the KIDS OKSA screens, the date the report was provided to the youth;
with the youth the importance of maintaining good credit and protecting himself
or herself against identity theft;
the youth with reviewing and resolving errors or fraudulent charges in the
during the 90-calendar day Transition Planning meeting the importance of the
youth continuing annual credit report requests after the youth's 18th birthday
and instructing the youth on how to request the reports; and
in the KIDS OKSA Service screen that the youth received budget and financial