INSTRUCTIONS TO STAFF 340:75-4-12.1
When the safety plan must be changed, refer to Oklahoma Administrative Code (OAC)
340:75-3-300 for child safety evaluation, safety planning, and evaluation and assessment of safety plan monitor(s).
(1) A safety plan's purpose is to control safety threats immediately
while the child remains in the home or while the child temporarily stays in an alternative location outside of the home.
The safety plan:
(A) specifies what safety threats exist, how the safety threshold was crossed, and establishes what must be controlled;
(B) identifies how the safety threat will be managed and controlled, including:
(i) by whom;
(ii) under what circumstances and agreements;
(iii) within what time frame; and
(iv) the availability, accessibility, and suitability of those involved; and
(C) includes how the child welfare (CW) specialist or others monitor and oversee the plan.
(2) Engaging kin in safety planning creates more options for support and safety planning.
The CW specialist:
(A) identifies and talks with as many kin as possible to support the family;
(B) engages those who know the child best;
(C) facilitates a child safety meeting (CSM); and
(D) makes timely decisions, with input from those involved, regarding the child's safety and physical and emotional well-being.
(3) In all family-centered services (FCS) cases involving tribal children, the CW specialist must make active efforts to maintain or reunite an Indian child with the family that include, but are not limited to:
(A) identifying appropriate services and helping the parents to overcome barriers including actively assisting the parents in obtaining such services;
(B) identifying, notifying, and inviting representatives of the Indian child's tribe to participate in all family meetings;
(C) conducting a diligent search for the Indian child's extended family members to provide family structure and support;
(D) offering and employing all available and culturally-appropriate family preservation strategies;
(E) facilitating the use of remedial and rehabilitative services provided by the child’s tribe;
(F) identifying community resources to assist the family, when appropriate; and
considering alternative ways to address the needs of the child and parents when optimum services do not exist or are not available.
(4) In cases that involve tribal children in out-of-home safety plans, throughout the duration of the case the CW specialist must make continuing active efforts to:
(A) inquire if there is extended family that can help support the child and family; and
(B) search for tribal family safety plan monitors when the current safety plan monitor(s) are not tribal members.
(5) When an out-of-home safety plan is utilized, a determination must be made on when it is safe to move to an in-home safety plan.
The CW specialist and supervisor must consider:
(A) how manageable the remaining safety threats are;
(B) behavioral changes demonstrated by the person responsible for the child (PRFC);
(C) the parent's cooperation and progress on the individualized service plan (ISP); and
(D) barriers to successful completion of the ISP and proposed solutions.
Family Service Agreement.
Form 04MP025E, Family Service Agreement, is explained and completed, to document the parent or legal guardian's agreement to participate in FCS.
(1) Form 04MP064E, Safety Plan, is established with the family, in conjunction with Form 04MP025E, when:
(A) the child is found unsafe; and
(B) court intervention is:
(i) not requested; or
(ii) requested but the district attorney (DA) declines to file a deprived petition.
An FCS case is appropriate only when the safety threats can be managed.
When a DA declines to file a deprived petition, any DA's request for the family to receive FCS must be reviewed with the district director.
(2) The CW specialist discusses service options with the family and explains that services are:
(A) voluntary, unless there is court action; and
(B) used to address the child's and child's family identified safety needs.
Appropriate FCS cases.
An FCS case may be appropriate when:
(1) there is a substantiated finding;
(2) the child is determined unsafe upon completion of Form 04KI030E, Assessment of Child Safety (AOCS);
(3) a safety plan is in place;
(4) Form 04MP025E is signed by the appropriate persons; and
(5) there is no court involvement.
Indicators for successful FCS cases.
(1) Safety plan with a safety plan monitor(s) that is available for the foreseeable future includes the elements of Instructions to Staff (ITS) # 1 of this Instruction and is either an:
(A) in-home safety plan; or
(B) out-of-home safety plan that is not expected to exceed 60-calendar days.
Approval to exceed 60-calendar days requires:
(i) a supervisor's approval for 61 to 90-calendar days; and
(ii) the district director's approval for over 90-calendar days.
(2) Kinship supports were identified and are willing to assist the family.
(3) PRFC(s) acknowledges and accepts the responsibility for the conditions that led to his or her child(ren) being unsafe and is willing to seek services to correct those conditions.
(1) An FCS case may not be appropriate when poor prognosis indicators exist that can include:
(A) three or more substantiated reports of child abuse or neglect of a serious nature, or repeated removals of a child(ren) from the PRFC;
(B) the PRFC's parental rights were terminated;
(C) the PRFC had a child in out-of-home care or under court supervision for more than one year during the three-year period immediately prior to the current unsafe determination;
(D) the PRFC successfully completed a previous FCS service plan and is again referred to FCS with the same child abuse or neglect allegations;
(E) the PRFC is or was subject to the Oklahoma Sex Offender Registration Act or any similar act in another state at any time, or convicted of a sexual felony offense;
(F) the PRFC has a history of extensive, abusive, and chronic use of drugs or alcohol and has resisted treatment for substance use or abuse during a three-year period immediately prior to the current unsafe determination;
(G) the PRFC was convicted of a felony offense of:
(i) physical assault, battery, or a drug-related offense within the last five years;
(ii) a crime against a child;
(iii) domestic abuse; or
(iv) a crime involving violence including, but not limited to, rape, sexual assault, or homicide; or
(H) the child experienced severe physical or sexual abuse in infancy or the abuse or neglect resulted in near-death and permanent damage to the child.
(2) When poor prognosis indicatorsexist and the CW specialist and CW supervisor after thorough evaluation, determine that a referral to FCS is appropriate, the CW specialist and CW supervisor:
(A) consult the district director for approval to proceed with the referral; and
(B) document the consultation and final determination in KIDS Investigation Contacts screen.
When an out-of-home safety plan is established, an initial meeting may be determined beneficial or necessary.
In those cases, refer to OAC 340:75-1-29.
Transfer of case responsibility from CPS to FCS.
Refer to OAC 340:75-1-29 ITS # 1.
Transfer of case responsibility within ongoing FCS case.
The assigned CW specialist, at the time that the determination is made to transfer the case to another CW specialist or to another district, schedules and conducts a transfer meeting within five-business days of the transfer determination.
(1) The transfer meeting discussion includes, but is not limited to:
(A) the reason for CW involvement including a review of Form 04KI030E;
(B) a review of Form 04MP025E, including the:
(i) identified safety threats;
(ii) specific behaviors and conditions that need to change;
(iii) desired results; and
(iv) intervention or service recommendations designed to increase parental protective capacities;
(C) a discussion of any trauma or CW history within the family;
(D) a medical history of a child with a perceived or diagnosed developmental or physical disability or any chronic or acute medical condition;
(E) the family's tribal heritage;
(F) the voluntary safety plan components and responsibilities; and
(G) how the safety threats will be controlled.
(2) Documentation of the case transfer meeting is entered by the CW specialist as a contact in the FCS case with a purpose of "Case Transfer" within five-business days after the transfer meeting.
Case location and assignment responsibility.
When opening an FCS case, consideration must be given to the contact requirements outlined in OAC 340:75-4-12.1 ITS # 15.
Any established safety plan and the PRFC's resources must be able to accommodate the required minimum weekly face-to-face contact by the CW specialist with the parent and child together.
(1) FCS case location and assignment is maintained in the county where the CW investigation is completed.
(2) An exception to the case location occurs when all participating members of the FCS case relocate to a different county within the state.
The case location then transfers to the new county unless the currently assigned county chooses to retain the case and is still able to meet the contact requirements.
(3) Secondary assignments in FCS cases are not allowed.
Family meeting (FM).
(1) An FM must be held within 10-business days after the:
(A) establishment of the safety plan; and
(B) the parent or legal guardian signs Form 04MP025E signifying acceptance of FCS.
Signing Form 04MP025E indicates the PRFC agrees to:
(i) discuss the child's safety needs;
(ii) discuss any of the child's urgent or critical medical or behavioral health needs.
The CW specialist ensures that;
(I) these needs are addressed immediately; and
(II) the PRFC(s) and safety plan monitor(s) follow-up on these needs;
(iii) determine the family's appropriate service needs;
(iv) develop a visitation schedule for the child and child's family when an out-of-home safety plan is in effect; and
(v) identify the family's concrete needs that may be met through:
(I) referrals to community-based agencies that provide financial assistance; or
(II) the use of Oklahoma Department of Human Services (DHS) contingency funds that can be accessed to assist with service needs, per OAC
(2) When a CSM was held and the items in ITS # 1 and # 2 were discussed, the initial FM can be held at 30-calendar days.
Subsequent FMs may be held:
(A) when moving from an out-of-home to an in-home safety plan; and
(B) at case closure.
(3) An FM must be held when the case reaches six months in length and needs to be extended beyond that.
The CW specialist informs the PRFC that a deprived petition may be recommended when the parent has not demonstrated the desired behavioral changes to alleviate the safety
(1) may include the:
(A) parent or legal guardian;
(B) child, when age-appropriate;
(C) service providers, including SoonerStart and Developmental Disabilities Services, when applicable;
(D) safety plan monitor(s);
(E) CW specialist and CW supervisor or designee;
(F) Indian CW tribal representatives; and
(G) kin and informal supports; and
(2) includes discussion and documentation of the:
(A) parent's Individualized Service Plan (ISP) progress;
(B) remaining safety threats;
(C) behavioral changes demonstrated by the PRFC;
(D) barriers to successful ISP completion and proposed solutions;
(E) action steps identified during the meeting, the name of the person responsible for completing each step, and the amount of time assigned to each step for completion; and
(F) visitation plan developed for the child involved in an out-of-home safety plan using Form 04MP047E, Visitation Plan, and measures to ensure purposeful visits occur between the child, sibling(s), and PRFC.
The visitation plan is updated as progress is made and the PRFC's protective capacities increase.
Contact requirements regarding child and PRFC.
(1) During the first 60-calendar days of the FCS case, the CW specialist evaluates the child's safety in the home by making face-to-face contact with the child and PRFC together, one or more times per week, as determined by the CW supervisor.
(2) After the initial 60-calendar days, the CW specialist and CW supervisor may decide that face-to-face contact with the child and PRFC together can be reduced to a minimum of once every other week.
This decision is dependent upon the information from the most current AOCS and the contact guides as well as the criteria in (A) through (D):
(A) how manageable the remaining safety threats are;
(B) behavioral changes demonstrated by the PRFC;
(C) the parent's cooperation and ISP progress; and
(D) barriers to successful ISP completion and proposed solutions.
(3) The CW supervisor approves and documents any decrease in the number of visits.
(4) Contact requirements are documented in the ongoing FCS case in KIDS Contacts.
(5) When the child is in an out-of-home safety plan during the FCS case, the CW specialist has face-to-face contact:
(A) with the child in the safety plan monitor's home within the first two weeks the child is in the home; and
(B) a minimum of once every calendar month thereafter with no more than 31-calendar days between contacts.
(i) The contact with the child in the safety plan monitor's home is in addition to the weekly or every other week contact the CW specialist has with the child and PRFC together.
(ii) More frequent contacts are made with the child during times of change and stress; and
(6) If the visits with the child and the PRFC together occur in the safety monitor's home, an additional visit to that home is not needed, but private conversations with the safety plan monitor(s) is documented.
(7) When the child is in an in-home safety plan during the FCS case, the CW specialist contacts the in-home safety plan monitor in person or by phone:
(A) weekly, during the first 60-calendar days of the FCS case; and
(B) every other week, after the initial 60-calendar days and until the safety plan is no longer required.
(8) For each child in the home or in an out-of-home safety plan, the CW specialist documents the contacts in KIDS after the initial home visit and once per month thereafter.
(9) The purpose of CW specialist contacts with the child, PRFC, and safety plan monitors includes, but is not limited to:
(A) administering the Child Behavioral Health Screener monthly and making necessary referrals;
(B) ensuring that the safety plan is adequately managing the safety threats and all parties are complying with the safety plan;
(C) ensuring the PRFC understands the ISP and the consequences of failure to correct the conditions requiring intervention;
(D) assessing the PRFC's ability to provide a safe environment for the child;
(E) evaluating the home situation and ISP progress;
(F) encouraging and guiding the PRFC in ISP completion;
(G) evaluating the child's safety and needs in the home or in the safety plan monitor's home, which includes private conversations with the child;
(H) evaluating whether the PRFC is developing and maintaining a healthy parent-child relationship;
(I) advising the PRFC of his or her rights, roles, responsibilities, and the case's status; and
(J) assisting with needs the safety plan monitor(s) may have for the purpose of ensuring the child's safety and well-being.
Referrals for service.
(1) Referrals are made to community partners to address identified service needs to assist the PRFC(s) in correcting the behaviors and conditions that created the safety threats.
Referrals to Comprehensive Home-Based Services (CHBS), per OAC
340:75-1-151 ITS # 1, may also be made to assist with service needs.
Supporting documentation includes Forms:
(A) 04MP025E, Family Service Agreement;
Assessment of Child Safety;
(C) 04KI028E, Family Functional Assessment, if available;
(D) 04KI012E, Individualized Service Plan (ISP), if available; and
(E) 04MP064E, Safety Plan, for CHBS cases.
(2) Referrals are made to community partners to address identified high risk situations or behaviors that do not cross the safety threshold and are not active safety threats and can include:
(A) housing resources;
(B) food closets;
(C) basic parenting programs;
(D) parent education;
(E) educational resources;
(F) employment services;
(G) vocational training or rehabilitation services; or
(H) other DHS services, such as Temporary Assistance for Needy Families.
Contact with service providers.
The CW specialist maintains no less than bi-weekly contact with the service provider by phone, in person, or correspondence and documents the contacts in KIDS.
The CW specialist:
(1) gathers and documents information about the PRFC's progress in Contacts; and
(2) notifies the service provider of changes in the family's circumstances.
Family functional assessment (FFA).
(1) Form 04KI028E, Family Functional Assessment, is completed no later than 30-calendar days after the signature date on Form 04MP025E signifying the PRFC's acceptance of FCS.
Form 04KI028E is not completed when the FCS case is closed within 30-calendar days after Form 04MP025E is signed.
(2) The FFA process includes:
(A) meeting with all family members, when possible, and other persons invited by the family to participate, discuss, and complete Form
(B) bringing the child, who is in an out-of-home safety plan, when case circumstances and safety permit to the child's home to participate in the FFA process,;
(C) an opportunity to observe parent-child interaction; and
(D) participation by all children 12 years of age and older.
04KI012E, Individualized Service Plan (ISP), is completed no later than 45-calendar days after the PRFC agrees to accept FCS and signs Form 04MP025E, Family Service Agreement.
Form 04KI012E is not completed when the FCS case is closed within 30-calendar days of the PRFC signing Form 04MP025E.
(2) Forms 04MP025E, 04KI030E, and 04KI028E are used to develop
The ISP determines the interventions needed to correct the conditions that resulted in CW involvement.
Children 12 years of age and older participate in the planning process.
The ISP planning process is done in conjunction with the family and describes:
(A) a course of action to be taken by the CW specialist and family to achieve the planned changes;
(B) services associated with specific outcomes available to the child and PRFC;
(C) the behaviors and conditions that require change;
(D) specific measures to facilitate family change;
(E) the time requirements for the family, CW specialist, and other providers to complete the action steps;
(F) the alternative plan in the event protective capacities are not enhanced and PRFC is unable to manage the safety threats;
(G) the expected length of time services are needed in the case; and
(H) a crisis management plan to address contingencies, such as a PRFC's relapse or regression, domestic violence,
or environmental or other emergent conditions.
(3) The CW supervisor reviews Form
04KI012E with the CW specialist to ensure the safety threats identified in Form 04KI030E are addressed.
(4) The CW specialist:
(A) makes service referrals based on the needs identified on Form
(B) facilitates initiation of services with providers using Form
04KI012E as a guide to establish service utilization and discusses services with the service provider and family, such as:
(i) agreed-upon objectives related to the child's safety and well-being;
(ii) the anticipated length of services; and
(iii) outcome measures; and
(C) considers family members' work and school responsibilities when services are scheduled.
Referral for medical eligibility determination.
The CW specialist discusses the child's medical needs and determines whether the family has medical coverage for the child.
When the family does not have medical coverage for the child, the PRFC is referred to SoonerCare Health Benefits, per OAC 317:35-7-16.
Child well-being measures.
Child well-being is connected to the child's educational, physical, dental, and behavioral health needs.
The CW specialist addresses these immediate needs with the PRFC and, assists the PRFC identify and access appropriate services to meet the child's identified needs and ensures the safety plan monitor(s) is aware as well.
The child's well-being needs are included in service planning and documented in KIDS.
(1) Educational needs.
When the child is in an out-of-home safety plan, the CW specialist
confirms that the safety plan monitor(s) is willing to assist the child continue in his or her original school or program.
(2) Physical, dental, and behavioral health needs.
The CW specialist ensures the PRFC(s) and safety plan monitor(s) follow-up on identified needs.
20.Transporting families who receive FCS.
Initially, the CW specialist may assist with the family's transportation needs.
The CW specialist explores with the family other means of transportation that allow for independence, once services are completed.
When the PRFC cannot accompany the child, the CW specialist may transport a child who is not in DHS custody with the PRFC's written authorization.
When a child younger than 3 years of age is a victim of substantiated child abuse or neglect and is a party in an FCS case, a referral to the SoonerStart Early Intervention program is made using Form 04MP052E, Child Welfare SoonerStart Referral for Child Not in DHS Custody.
Case management responsibilities for FCS cases.
(1) When the PRFC accepts FCS, the CW specialist is responsible for determination of child safety, case management, and service provision, per OAC 340:75-4-12.1, regardless of whether the family is referred for CHBS.
(A) The CW specialist maintains an open FCS case until the child is determined safe after a subsequent, updated Form 04KI030E is completed.
(B) When the family is referred for CHBS, the FCS case stays open until closure of the CHBS case to assist the CHBS worker with any issues that may arise.
(C) An FCS may be closed prior to completion of CHBS with the CW supervisor's approval after review of the PRFC's cooperation and ISP progress.
(2) When a family member participating in an FCS case was referred for substance use or abuse treatment services through a TANF contract provider in a CW only case and the family is not eligible for TANF, CW must contact the provider prior to closing the case.
Since the provider cannot bill when the case is not open, the CW specialist must consider when the family member is:
(A) nearing completion of services and coordinates the closure date with the provider; or
(B) not nearing completion of services, and informs the family member and provider that services will no longer be billed through the TANF contract.
As a result, the family member is responsible for payment.
FCS monthly case conference.
A case conference between the CW specialist and CW supervisor is conducted at least once every 30-calendar days and documented in KIDS as a contact with type as Case Consultation.
During the monthly conference, the CW specialist and CW supervisor review:
(1) relevant case documentation;
(2) Form 04KI030E, Assessment of Child Safety;
04MP025E, Family Service Agreement;
(4) Form 04KI028E, Family Functional Assessment; and
(5) Form 04KI012E, Individualized Service Plan (ISP) to determine whether:
(A) safety threats are controlled and managed;
(B) recommended services and interventions are achieving the desired behavioral changes; and
(C) the frequency of CW visits to the family increases, decreases, or remains unchanged.
FCS case extension beyond six months.
When the CW specialist and CW supervisor determine an additional 60-calendar days of FCS services will likely lead to the PRFC's needed behavioral changes, a request for an extension of the FCS case beyond six months is submitted in writing to the district director.
(1) The district director approves or denies the request in writing.
(2) The CW specialist documents the request and the extension's approval or denial no later than 15-calendar days after the six month period.
Notification of injury.
When a child in an open FCS case has a physical injury and the cause of the injury is unexplained, the CW specialist follows the protocol and documentation requirements, per OAC 340:75-3-130.
Abuse or neglect in an active FCS case.
(1) The CW specialist contacts the DHS Child Abuse and Neglect Hotline for completion of Form O4KI001E, Referral Information Report, when a child who is a participant in an FCS case is reported or observed by the CW specialist to have any:
(A) evidence of abuse or neglect; or
(B) unexplained or implausibleinjury to the head, face, ears, neck, stomach, or genitals of a child 5 years of age and younger.
(2) When a new incident of abuse or neglect occurs, Form 04KI003E, Report to District Attorney, is completed and submitted to the DA.
Preparing the family for case closure.
Concluding the working relationship between the CW specialist and family before FCS case closure is essential.
The CW specialist:
(1) separates from the family while continuing to provide support and encouragement;
(2) increases emphasis on the family initiating self-help efforts and developing an informal support system; and
(3) gradually decreases family contacts while family self-help efforts are increased and progress is made on the family's informal support system development.
Developing an FCS after-care plan.
When the assessment of child safety indicates the child is safe and the PRFC's protective capacities are sufficient for continued safety, the CW specialist:
(1) develops, with the family's input, an after-care plan during an FM or case closure discussion meeting that:
(A) identifies informal supports that can assist the family when Child Welfare Services (CWS) is no longer involved and the FCS case is closed, such as extended family, friends, and neighbors who may help the family identify ways to prevent the recurrence of behaviors or actions that precipitated CWS involvement;
(B) determines whether the family requires further services or assistance at case closure and provides referrals for necessary community services;
(C) advises the family of signs that might indicate a need for future services and
provides the family with information about whom to contact for help;
(D) submits the family's after-care plan to the CW supervisor for review and approval;
(E) formalizes the case closing with the family when the written documentation for case closure and the after-care plan is approved;
(F)discusses the finalized after-care plan with the family;
(G) addresses any ongoing concerns the family may have;
(H) encourages the family to contact DHS when future help is needed;
(I) documents after-care plan in the final version of Form 04KI030E; and
(J) closes the case record by completing and submitting all appropriate documentation in KIDS to the CW supervisor for final approval; and
(2) provides a notice of the planned closure and a copy of the final Form 04KI030E, must be provided to the Oklahoma Children's Services (OCS) liaison when a CHBS case is to remain open after FCS case closure.
Closure of FCS case.
The family, CW specialist, and CW supervisor are involved in the determination that the child's health, safety, and welfare is ensured and the FCS case can be closed.
(1) The CW specialist discusses and reviews all critical elements of the CWS intervention with the family and empowers the family to express opinions, feelings, and constructive feedback to the CW specialist.
When necessary, an FM may be offered to the family prior to closure.
(2) The standard for closing an FCS case is the determination that:
(A) the behaviors or conditions that resulted in threats to child safety have changed;
(B) the PRFC(s) demonstrates behavioral changes and increased protective capacities that are sufficient; and
(C) there are no longer threats to child safety.
(3) Before initiating steps to close the FCS case, the CW specialist:
(A) discusses the FCS case with the CW supervisor; and
(B) completes an updated or new Form 04KI030E.
PRFC's refusal to cooperate or respond during FCS case.
Families must be meaningfully engaged in the treatment process for the duration of the FCS case.
(1) When the PRFC is not available or persistently requests postponement or rescheduling of appointments, the CW specialist:
(A) makes diligent efforts to encourage the PRFC to participate and complete services;
(B) documents the efforts in the FCS case;
(C) discusses the case with the CW supervisor to:
(i) review updated and previous Form 04KI030E;
(ii) review the most recent Form
(iii) review the most recent Form
(iv) evaluate the adequacy of the PRFC's protective capacities without services; and
(v) determine if court intervention is necessary.
(2) When the PRFC refuses to participate in services after three contact attempts, requests case closure, or the CW specialist and CW supervisor determine that efforts to assist the family in changing behaviors were unsuccessful, Form 04KI001E, Referral Information, is not completed, but the CW specialist completes an updated or new Form 04KI030E.
(A) When the ongoing AOCS indicates the child is safe, the CW specialist:
(i) documents the determination in the FCS case;
(ii) scans Form 04KI030E into the KIDS File Cabinet; and
(iii) closes the FCS case with the approval of the CW supervisor.
(B) When the updated or new Form
04KI030E indicates the child is unsafe, an addendum to the original Form 04KI003E, Report to the District Attorney (DA), is completed in KIDS.
(i) When the investigation was closed for less than 30-calendar days, the:
(I) Child Protective Services (CPS) supervisor may re-open the closed investigation making the addendum tab available; and
(II) CW specialist who completed the original investigation and recommended the FCS case, completes the Report to District Attorney (DA) addendum in KIDS.
(ii) When the investigation was closed for more than 30-calendar days, but less than six months, the district director:
(I) may re-open the closed investigation making the addendum tab available; and
(II) determines which CW specialist completes the Report to DA addendum.
(iii) When the investigation was closed for more than six months, the:
(I) CPS Programs Unit may re-open the investigation making the addendum tab available; and
(II) district determines which CW specialist completes the Report to DA addendum.
Report to DA addendum requirements.
(1) The Report to DA addendum includes in summary form:
(A) a description of the efforts made to maintain the child in his or her own home;
(B) the PRFC's response and participation in correcting conditions that led to the unsafe determination;
(C) the PRFC's behaviors and conditions that continue to pose a safety threat; and
(D) the DHS recommendation for a deprived petition.
(2) The findings of original Form 04KI003E are not updated or changed and court intervention is requested using the Report to DA addendum.
(3) Documents provided to the DA for consideration of filing a deprived petition include the:
(A) Report to DA addendum;
(B) original Form 04KI003E; and
(C) updated or new Form 04KI030E.
Voluntary foster family care procedures.
(1) A child may be placed in foster family care at the request of the child's parent or legal guardian when an emergency temporarily disrupts the parent or legal guardian's ability to safely provide for the child.
(A) A child whose needs exceed traditional foster family care is not eligible for voluntary foster family care, per OAC 340:75-8-1.
(B) Relatives or other resources available to the family are fully explored and ruled out as a possible placement option before considering approval of voluntary foster family care.
(C) An open CW case is required for voluntary foster family care.
(2) When a child is placed in voluntary foster family care, the CW specialist opens a case with the case type "Voluntary Foster Care."
Claims for foster care maintenance payments are processed through KIDS.
(3) Prior to the child's placement, the CW specialist prepares Form 04FC007E, Authorization from Parent or Guardian for Voluntary Foster Family Home Placement and Medical Care of Child, that is signed by the parent or legal guardian.
(A) The CW specialist explores, and documents on Form 04FC007E, the parent or legal guardian's ability to financially contribute to the child's care.
(B) The CW specialist does not complete a case plan when voluntary foster family care is a short-term service with no anticipation of court intervention, such as when a parent must receive medical treatment and there is no other caregiver for the child in the parent's absence.
(A) selects a suitable foster family home and places the child;
(B) supervises the placement;
(C) provides appropriate services to the child and foster family; and
(D) coordinates visitation and other services that involve the child, parent, or relative, as applicable.
(5) When permitted, voluntary foster family care is approved for an initial period of 30-calendar days and may be extended up to a maximum of 90-calendar days when the extension may result in family reunification without court intervention.
(6) When an extension of voluntary foster family care is required, the CW specialist sends a written request to the district director stating the reason for the extension and projected date of the child's return to his or her own home or other placement.
The district director provides a written response approving or denying the request.
(7) Upon return of the child to the parent or legal guardian, page 2 of Form 04FC007E is signed by the parent or legal guardian.
(A) The CW specialist provides the parent or legal guardian with a record of medical care, immunizations received, and any other vital information obtained about the child during foster family care placement.
(B) An adequate clothing supply, including the clothing taken into foster family care, and any items of importance to the child, accompanies the child upon return to his or her own home or other placement.
(C) The CW specialist informs the PRFC of available services.
(8) When a referral is received from Adult and Family Services (AFS), requesting voluntary foster family care for a child residing in the home of a parent or relative, the referral is reviewed by the CW specialist with the parent or legal guardian to determine if the referral is appropriate.
The assigned CW specialist is responsible for all voluntary foster care services.
(9) When voluntary foster family care is requested for a child 17 years of age and younger who is in tribal custody, refer to OAC 340:75-19-29.
(10) The CW specialist completes Form 04KI003E and requests a deprived petition when:
(A) foster family care extends beyond 90-calendar days;
(B)the emergency situation resulting in the voluntary placement is unresolved; and
(C) there is no alternative for the child.