1. (a) Application. During the application process, the worker reviews with the applicant his or her responsibilities listed on Form 08TW002E, TANF Work/Personal Responsibility Agreement, which is initiated during the application process.
(b) Employability plan. The activities related to the parent(s)' or needy caretaker's employability plan are:
(1) determining the most appropriate work activity for the parent(s) or needy caretaker;
(2) determining the parent(s)' or needy caretaker's hours of participation in a work activity;
(3) informing the parent(s) or needy caretaker of the:
(A) work requirements, including providing Oklahoma Department of Human Services (OKDHS) Publication No. 93-10, "TANF Work - The Future is Yours"; and
(B) availability of supportive social services, such as medical assistance, child care, housing, and transportation;
(4) assisting the parent(s) or needy caretaker to complete Form 08TW002E and update Section 7, Participant Agreement/Employability Plan, as often as indicated by the person's needs;
(5) providing assistance in arranging for child care during participation in activities;
(6) initiating the sanction process as outlined in OAC 340:10-2-2 if the parent(s) or needy caretaker fails to meet the work requirements;
(7) establishing or maintaining community and participant contacts that support Temporary Assistance for Needy Families (TANF) Work activities;
(8) maintaining records of current resource materials that provide information and assistance to staff and parent(s) or needy caretaker;
(9) establishing and maintaining a cooperative working relationship with local agencies or groups that provide job readiness and employment opportunities;
(10) developing new resources or identifying existing resources to create new work sites;
(11) providing consultation and assistance to ensure orderly program operations, which requires meeting with OKDHS staff, work participants, community groups, and employers;
(12) conducting small group workshops on an as-needed basis to provide information and instruction regarding the various work activities available. Orientation is not an appropriate activity when the client completed orientation within the last 12 months; and
(13) updating the TANF Work tab and Auth. ET&E tab on Family Assistance/Client Services (FACS), showing the participation status of each parent or needy caretaker and using Case Notes to document the participation activities and other needs of the family members.
(c) Termination of TANF cash assistance. At the time TANF cash assistance is terminated, the worker explores with the family any continued need for social services. When termination of cash assistance is due to employment or increased earnings, the worker explains availability of transitional child care, medical services, and the earned income tax credit.
2. Worker updates FACS, TANF Work tab to CD, caring for a disabled person and codes a good cause authorization on FACS, Auth. ET&E tab.
3. Refer to OAC 340:10-2-2 for the determination of good cause for not participating in work activities.
4. Refer to paragraph (4) of OAC 340:10-2-1 for the limitations for a single custodial parent under the age of 20 who has not completed high school.
5. (a) The incapacitated work-eligible parent is not required to participate in TANF Work activities. FACS, TANF Work tab, ET&E status must be updated to DI, disabled person. The worker codes a good cause authorization on FACS, Auth. ET&E tab.
(b) When the client provides medical documentation that substantiates the work-eligible spouse of the incapacitated parent is required in the home to provide care, the worker updates FACS, TANF Work tab, ET&E Status to CD, caring for a disabled person. The worker codes a good cause authorization on FACS, Auth. ET&E tab.
6. (a) Federal holidays are set by law and state holidays are declared by the Governor. If the holiday falls on a Saturday, usually Friday is observed as the holiday; if it falls on a Sunday, usually Monday is observed as the holiday. The allowed holidays are:
(1) New Years Day;
(2) Independence Day;
(3) two business days for Christmas;
(4) Martin Luther King, Jr. Day;
(5) President's Day;
(6) Memorial Day;
(7) Labor Day; and
(8) Thanksgiving Day and day after.
(b) A facility closure, such as spring break, fall break, and Christmas break, is not considered a holiday for participation purposes. Summer break for a secondary school is not considered a holiday for minor parents attending high school.
7. (a) The worker uses the ETPANEW transaction for the appropriate ET&E authorization to enter holiday and excused absences. Approved excused absences must be documented in the Family Assistance/Client Services (FACS) case notes and noted on or documentation attached to Form 08TW013E, Time and Progress Report. OKDHS pays participation allowances for holidays and approved excused absences. Holidays must be coded as H on the appropriate day(s). Approved excused absences are coded E with the appropriate number of hours on the specific day(s). The payment of a part-time or full-time participation rate is dependent on the number of hours coded for the approved excused absence(s). The maximum number of countable approved excused absences are:
(1) 16 hours for any given month; or
(2) 80 hours for the federal fiscal year.
(b) Refer to OAC 340:10-2-2(d) to determine good cause when the participant's excused absences exceed the maximum allowed.
8. Coordination between the participant, facility, and worker must be ongoing to accurately verify and document the number of hours coded as an excused absence.
9. Examples of a family crisis are attendance at a funeral or emergency home maintenance issues.
10.Job search and job readiness activities are limited in counting toward the participation rate to four consecutive weeks and a maximum of 240 hours at 20 hours per week or 360 hours at 30 hours per week for the preceding 12 month period. Refer to OAC 340:10-2-5 for job search and OAC 340:10-2-6 for job readiness activities.
11. Refer to OAC 340:10-2-6.1 Instructions to Staff #1 for participation requirements.