Purpose
Contract management team will supervise, prepare, coordinate, implement, track, and monitor all MOSAIC hardware and professional services acquisitions, in accordance with Oklahoma and federal laws, rules, and regulations; prepare and file the appropriate planning documents; and monitor the earned value of the MOSAIC project.
Team Members
Contract management team will be made up of staff from across OKDHS. The following members are assigned full-time or part-time to MOSAIC, depending on need.
Harry Benson - Contract Management Lead, SSD
Tamrya Nash - APD lead, OCSS
Dana Fields - Procurement, EPMO
Laura Kitchen - Cost Allocation Lead, Finance Division
Deena Brown - Cost Allocation Team Member, Finance Division
Melissa Lange - Budget Oversight, Finance Division
Vonnetta Allenbaugh - Budget Consultant, Finance Division
Jon Trushenski - Budget Consultant, DSD
Contact
Contract Management Team Responsibilities
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Prepare, obtain approval, and follow the progress of competitive bids from inception through the evaluation process until award of contract.
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Define contract procedures in the procurement plan, and coordinate with OKDHS Contracts and Purchasing Unit and DCS Central Purchasing Division to ensure procedures are followed.
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Draft clear and concise statements of contractor deliverables.
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Select and instruct evaluation teams.
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Broadcast notifications to project staff to ensure confidentiality of sensitive information is maintained.
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Maintain and update the contract tracking system to inform project staff of procurement activities.
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Ensure that internal technical contract monitors are trained and perform competently to ensure that contractor work is completed as specified and on time.
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Internally monitor existing contracts for fiscal accountability, to stay within budget.
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With the assistance of full- and part-time financial staff, prepare and file planning documents as required by federal partners.
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Monitor and report the earned value of the project.
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Provide regular reports to Oklahoma and federal authorities regarding status of procurement activities.