Library: Records Disposition Schedules
OKDHS
Executive Offices
Consolidated Records Disposition Schedule 2002-04
April 17, 2002
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General Records
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1-3
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Correspondence
(Records Maintained in Electronic Mail Systems)
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| Description: |
File consists of Department of Human Services Director’s incoming and copies of outgoing correspondence maintained in electronic mail systems.
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| Disposition: |
Retain in office and delete duplicate and ancillary records when no longer required for administrative purposes. Review records on an annual basis. After completing the review, print out and transfer all substantive records, including applicable receipt and transmission data, directory information, distribution lists, and acknowledgments of receipt, three (3) years old or older no longer required for administrative purposes to the State Archives, with authority to weed, for permanent preservation. After records have been printed out and transferred to the State Archives, delete applicable records from the electronic mail system or electronic records keeping system (magnetic tape, hard disks, floppy diskettes, mainframe computer systems, or optical imaging systems).
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