(a) Responsible agent. A school-age program is operated by a public or private organization or an individual.
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(1) A public school-age program is created and exists by an act of the state, county, city, or other political subdivision and operated under the control of a governmental agency.
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(2) A not-for-profit school-age program operates under a governing board responsible for developing policies and establishing and maintaining a sound financial structure.
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(3) A proprietary school-age program's owner is responsible for the policy and financial structure of the program.
(b) Purpose. A statement defining the purpose or function of the program is filed with Oklahoma Department of Human Services (OKDHS) and includes:
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(1) licensed capacity;
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(2) ages of children accepted;
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(3) hours of operation; and
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(4) type of care and services offered.
(c) Notifications. Requirements pertaining to notifications are contained in this subsection.
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(1) The items displayed in a prominent place where staff, parents, and others may view them are:
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(A) the program's license, permit, or notice of denial, or revocation of license;
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(B) name of the person responsible for the program during the director's absence;
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(C) notice of the requirement to report suspected child abuse and neglect;
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(D) notice prohibiting smoking anywhere in the facility while children are in care;
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(E) the daily program schedule;
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(F) emergency procedures;
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(G) weekly menu of all food provided by the program;
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(H) evacuation plan;
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(I) dates fire and tornado drills were conducted; and
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(J) a time schedule for use of outdoor play space if the program is licensed for 24 or more children and has outdoor play space of less than 75 square feet per child.
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(2) Form 07LC093E, Insurance Exception Notification, if applicable per
OAC 340:110-3-224(c), is posted in clear view of the main entrance to the facility.
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(3) In accordance with
Section 7103 of Title 10 of the Oklahoma Statutes, any person who has reason to believe a child has been abused or neglected is required to report the matter promptly to OKDHS. It is a misdemeanor for any person to fail to report.
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(4) The program is required to notify Licensing Services by the next working day of:
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(A) a temporary, unscheduled, or permanent closing of the program;
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(B) a change in the director;
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(C) changes in liability insurance coverage;
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(D) any damage to the facility that affects the amount of usable square footage or compliance with any requirement;
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(E) legal action against a program or staff person that involves or affects a child in care or the operation of the program;
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(F) any known criminal charges or child abuse investigations involving staff that are pending or have had a disposition;
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(G) an accident involving transportation unless there were no injuries and only minor damage to the vehicles;
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(H) any injury to a child requiring emergency medical attention; and
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(I) the death of a child that occurred while the child was in care.
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(5) The program is required to notify Licensing at least 30 days prior to:
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(A) a change in ownership or sponsorship;
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(B) a change in the name of the program;
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(C) any change or alteration to the physical facility that affects the amount of usable square footage or compliance with any requirements;
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(D) the anticipated closing or relocation of the program; and
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(E) a proposed change in the licensed capacity.
(d) Public access to records - Compliance Posting.
(e) Compliance file. A compliance file is accessible to staff, parents, and others contains:
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(1) the most recent child care licensing monitoring report provided by the licensing specialist;
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(2) the following documents issued by Licensing within the last 120 days:
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(A) child care licensing monitoring reports and licensing correspondence;
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(B) Form 07LC037E, Notice to Comply;
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(C) licensing complaints; and
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(D) Form 04CP004E, Child Welfare Investigative Summary Notification to Oklahoma Child Care Services, with findings of unconfirmed or unsubstantiated to include findings of services not needed, ruled out, or services recommended; and
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(3) Form 04CP004E, Child Welfare Investigative Summary Notification to Oklahoma Child Care Services, with findings of confirmed or substantiated, for one year from the completion of the investigation.
(f) Effect of change in ownership or location on license. When a program changes ownership or location: