Commissioners present: Richard DeVaughn, chairman, Ron Mercer, vice-chairman, Jay Dee Chase, Mike Peck, Bob Rawlings, Gerri Webb and Aneta Wilkinson.
Present for the Department: Director Howard H. Hendrick; Margaret Hall, commission secretary
1. CALL TO ORDER—Chairman DeVaughn
Chairman DeVaughn called the meeting to order at 9:30 a.m.
2. APPROVAL OF MINUTES—May 21, 2009
Commissioners voted to approve the minutes from the May 21, 2009 meeting.
3. REPORT ON FY-08 SINGLE STATE AUDIT—Josh Richards
Richards presented audit findings following a review to ensure compliance with federal program requirements. There were no major noncompliances.
4. DIRECTOR’S COMMENTS—Howard Hendrick
The Director made a presentation on site visits and other good news. Director Hendrick attended legislative meetings, the Foster Care Association of Oklahoma meeting, planning sessions for the future of the Resource Centers, the Supplemental Nutrition Assistance Program Commissioner’s Roundtable, the SNAP Tri-Regional Awards Ceremony, the Sovereignty Symposium, the Commission Finance Committee Meeting, the ADvantage Waiver provider’s meeting and the State Games.
The Department won three awards at the southwest region of the U.S. Department of Agriculture Food and Nutrition Service conference. For the third consecutive year, OKDHS won the Soaring Eagle Award, the top award given to any state. Oklahoma also received the Quality Assurance Award and the Finance Budget Estimating Award.
The Director also provided an update on SNAP participation. Another record was set in May for SNAP participation with 479,971 individuals participating in the program.
Director Hendrick also discussed the budget. For 2010, the budget proposed by the finance committee is $611.2 million. There is $7.9 million in uncontrolled costs. It would take $16.9 million to continue the current level of service without considering the needs of the ADvantage Waiver. The current needs of the ADvantage Waiver would force the program $13 million over budget. Under the current level, the Agency would spend $40 million more in 2009 than appropriated. Many of the shortfalls now are being replaced from one time funds and carryover. The Agency is trying to cut the least amount possible but also realizes the delicate position it is in.
The Agency can’t keep financing recurring costs with one time funds. For example, the stimulus money will expire on Dec. 31, 2010, halfway through the fiscal year. Getting through 2011 will be a very delicate process.
The identified problems are: growth in dependence on one time funds to pay recurring costs; unfunded growth in ADvantage and health care costs are reducing what in prior years created carryover; and the rapid evaporation of state fund certification could go through the balance of stimulus funds and Rainy Day Funds quickly.
5. BUDGET COMMITTEE REPORT—Commissioner George Young
In Commissioner Young’s absence, Vice-Chairman Mercer gave the budget committee report.
A. CONSIDERATION OF FY 2010 BUDGET WORK PROGRAM AND TEMPORARY ASSISTANCE TO NEEDY FAMILIES/CHILD CARE DEVELOPMENT FUND PLAN
The proposed budget work program is $605.2 million which includes $122.1 million in one-time funding sources to address appropriated and other one-time funding shortfalls. The budget committee report was approved by all present.
6. CONSIDERATION OF PROPOSED ADMINISTRATIVE RULES—Commissioner Aneta Wilkinson
Commissioner Wilkinson reviewed the proposed administrative rules. There were no questions regarding the rules. Wilkinson moved for approval.
The administrative rules were approved.
7. REPORT ON HUMAN SERVICES CENTERS—Marq Youngblood
The Child Welfare referrals report indicated that the:
- Total referrals pending greater than 60 days was 199
- Total referrals pending less than 60 days was 3,613
- Priority one no contacts was zero
- Priority two no contacts was 62
The APS report stated that the:
- Total past due investigations was 17
- Total investigations completed was 1,251
- Percent of investigations initiated timely was 99.84 percent
- Percent of investigations completed timely was 99.68 percent
8. LEGISLATIVE REPORT—Sandra Harrison
Sandra Harrison provided a review of legislation at the close of the legislative session.
The following bills were signed by the governor:
· SB 339
· HB 1893
· HB 1742
· SB 292
· SB 135
· SB 478
· SB 670
· HB 1111
· SB 794
· HB 2028
· HB 2029
· HB 2030
· HB 2174
· SB 1029
· HB 1170
· SB 789
· SB 595
· SB 757
· HB 1032
· HB 1065
· HB 222
· SB 1138
· HB 1734
Three bills were dormant:
· SB 1076
· SB 390
· SB 817
A bill was vetoed:
9. DATE OF NEXT MEETING—July 28-29 2009
Commissioners set the date of the next meeting for July 28-29 2009.
10. CONSIDERATION OF PROPOSED EXECUTIVE SESSION AS RECOMMENDED BY GENERAL COUNSEL AND AUTHORIZED BY OPEN MEETING ACT, 25 O.S. 1991, SECTION 307, (1), (4) AND (7)
A. STATUS REPORT ON PENDING LEGAL CLAIMS OR ACTIONS INCLUDING FEDERAL CIVIL RIGHTS, DISALLOWANCE AND PROVIDER CASES—Charles Waters
B. STATUS REPORT ON INVESTIGATIONS RELATED TO CLIENT MISTREATMENT AND EMPLOYEE MISCONDUCT—Mark Jones
Commissioners voted to go into executive session.
10. RETURN TO REGULAR SESSION
Commissioners voted to return to regular session.
11. NEW BUSINESS
There were no items of new business.
12. ADJOURNMENT
Commissioners voted to adjourn at 11:06 a.m.